Jobs in Ockbrook

Personal Assistant

We are seeking a highly organised, proactive and professional Personal Assistant to provide comprehensive administrative and secretarial support to Executive Directors

This is a fast-paced and varied role where you will be responsible for managing complex diaries, coordinating meetings, handling confidential correspondence and ensuring the smooth day-to-day operation of the Executive Directors' portfolios. The successful candidate will act as a key point of contact for internal and external stakeholders and play a vital role in supporting senior leadership.

Key Responsibilities

Executive Support

Manage complex and constantly changing diaries.
Coordinate meetings, appointments and travel arrangements.
Monitor and manage Executive Directors' email inboxes.
Handle incoming and outgoing correspondence.
Prioritise enquiries and respond appropriately on behalf of Executive Directors.
Prepare reports, presentations and professional documentation.

Meeting & Committee Support

Organise and attend Board and Committee meetings.
Produce accurate minutes and action logs.
Prepare agendas and circulate papers to agreed deadlines.
Track actions and ensure timely follow-up.
Maintain meeting records and governance documentation.

Stakeholder Management

Build effective relationships with colleagues, senior leaders, external partners and regulatory bodies.
Act as a professional ambassador for the organisation.
Manage sensitive and confidential information with discretion.
Deal professionally with complex enquiries and challenging situations.

Administrative & Office Management

Maintain electronic and paper filing systems.
Ensure accurate record keeping and document management.
Support projects and ad hoc work as required.
Contribute to the continuous improvement of office processes and systems.
Provide cover for colleagues during periods of absence.

What We're Looking For

Essential

Significant recent experience providing PA support at Director or Senior Manager level.
Experience managing multiple priorities and competing deadlines.
Experience taking minutes at senior-level meetings and committees.
Excellent organisational and time management skills.
Strong written and verbal communication skills.
Ability to handle sensitive information with confidentiality and professionalism.
Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
Ability to work proactively, independently and under pressure
Excellent attention to detail and problem-solving abilities.
Experience working within healthcare

Personal Qualities

We are looking for someone who:

Is highly organised and dependable.
Has exceptional interpersonal and communication skills.
Remains calm and effective under pressure.
Is confident working with senior stakeholders.
Demonstrates initiative and excellent judgement.
Can adapt quickly to changing priorities and business needs.
Models the organisation's values of Kindness, Respect, Trust and Honesty

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website