The Role
Working closely with a team of fee earners, you will provide high-quality administrative, secretarial and organisational support, ensuring the smooth day-to-day running of the department.
Key responsibilities will include:
Preparing and formatting a wide range of correspondence, legal documents, reports and presentations using Microsoft Office and document management systems.
Managing client onboarding and file opening/closing processes, including completing compliance checks and engagement documentation.
Coordinating complex diary management, arranging meetings, booking meeting rooms, organising catering and liaising with attendees.
Managing busy inboxes, monitoring emails during periods of absence and maintaining organised electronic filing systems.
Supporting team meetings by coordinating logistics, preparing agendas and taking meeting notes where required.
Assisting with billing processes, including preparing invoices, submitting bills via client portals and responding to invoice queries.
Organising domestic and international travel, accommodation and itineraries, as well as processing expense claims.
Maintaining accurate client and contact records within internal databases.
Carrying out general administrative duties including filing, scanning, document preparation, photocopying and binding.
Coordinating team activities such as training sessions and departmental events.
Working closely with internal departments including Finance, IT, Facilities, Marketing and Reception to ensure an efficient service.
Providing additional support to colleagues and wider business support teams as required.
About You
To be successful in this role, you will have previous experience in a Personal Assistant or Executive Assistant position and be confident managing multiple priorities with minimal supervision.
You'll also demonstrate:
Excellent organisational and time management skills.
Strong attention to detail and accuracy.
Outstanding communication and interpersonal skills.
The ability to manage confidential information with discretion.
A proactive approach and the confidence to use your initiative.
Strong IT skills, particularly across the Microsoft Office suite.Previous experience within the legal or professional services sector would be advantageous but is not essential.
What's on Offer
This is a fantastic opportunity to join a respected organisation that values collaboration, professionalism and career development. You'll become part of a supportive team environment where your contribution will be recognised and where you'll have the opportunity to develop your skills within a varied and rewarding role.
If you're an experienced PA seeking a new challenge, we'd love to hear from you.
Please apply or e-mail your C.V to (url removed)
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
Salary description
£30000.00 - £34000.00 per year