Basis: Full-time
Duration: Initially 2-3 months
Role Overview
We are seeking a Project Records Administrator to support the organisation and management of project documentation. The role will focus on collating site records, managing contract communications, and ensuring all documentation is accurately stored and easily accessible within SharePoint and Excel systems.
Key Responsibilities
Collate daily site records currently stored in PDF format into a master Excel tracking template and identify any missing records.
Download and archive all contractual communications from the contract administration system (e.g. CEMAR) to the local SharePoint site.
Scan and upload hard copy timesheets and labour records to SharePoint.
Establish and maintain a clear and consistent folder structure within SharePoint to ensure records can be easily located.
Organise and file contemporaneous records relating to Compensation Events, including site diaries, labour records, photographs, correspondence and supporting documents.
Assist with populating the master labour allocation spreadsheet using available source records.
Carry out basic cross-checks between records (e.g. site diaries vs subcontractor returns) to identify duplication or missing information.
Maintain a register of source documents to ensure all data in the master spreadsheet can be traced back to its original record.
Tag and index documents by date, work area and work type to support later disruption analysis.
Skills & Experience
Intermediate Excel skills, including sorting, filtering and basic formulas.
Strong organisational and document management skills.
Ability to work methodically with large volumes of project records.
High level of accuracy and attention to detail.
Please contact Bruno Bagi for any more information (phone number removed) or (phone number removed)
Salary description
£12.17 - £12.71 per hour