Purpose of the Role
The Procurement Administrator will provide accurate and efficient support to procurement and production activities. The role ensures purchasing, supplier communication, and goods-in processes are completed in line with company procedures.
The successful candidate will help ensure parts, materials, and subcontract services are ordered, tracked, and received on time to support manufacturing operations or customer orders.
This role requires strong organisational skills, excellent attention to detail, and the ability to manage multiple tasks while maintaining accurate records.
Key Responsibilities
Purchasing and Order Processing
Raise and process purchase orders accurately in line with company procedures
Ensure correct pricing, quantities, and delivery requirements are recorded
Maintain purchasing records and update internal systems
Maintain back order
Supplier Liaison and Follow-up
Communicate with suppliers to confirm lead times and delivery schedules
Follow up overdue orders and support expediting urgent requirements
Assist with obtaining quotations and supplier documentation
Goods-In and Documentation
Support goods-in checks by matching deliveries against purchase orders
Ensure incoming parts are recorded correctly and documentation completed
Report missing, damaged, or incorrect goods in accordance with ISO9001 standards
Coordination with Production
Work closely with production and engineering teams to understand material needs
Support subcontract order tracking and return of completed work
Help ensure components are available to meet build and delivery schedules
Organisation and Administrative Support
Maintain structured filing systems for procurement and supplier records
Ensure purchasing data is accurate for audit and reporting purposes
Provide general administrative support to the operations team as required
Skills and Experience Required
The successful applicant will have:
Strong procurement experience within a manufacturing or engineering organisation
Excellent organisational skills and high attention to detail
Confidence using IT systems and Microsoft Office tools
Strong written and verbal communication skills
Ability to work effectively with suppliers and internal technical teams
A proactive, dependable approach and commitment to accuracy and quality
Experience of running procurement within an ISO9001 accredited business
Desirable
Knowledge of engineering or manufacturing components and terminology
Experience working with subcontract machine shops or technical suppliers
Understanding of goods-in, stock control, or inventory processes
Sicon Works order processing or Sage experience Monday-Thursday 8.30am-5pm Friday 8.30am-4pm
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job
Salary description
£35000.00 - £37000.00 per year