Procurement Operations Specialist

Location: Amsterdam
Hours: Full‑time (40 hours)
Contract: 9 Months
Language: English

Our global partner is seeking a Procurement Operations Specialist to support and strengthen purchasing, vendor onboarding, and Procure‑to‑Pay (P2P) excellence across the business. Sitting within the Accounting department and working closely with Procurement and P2P teams, you will act as a key point of contact for internal stakeholders and external vendors on payment queries, vendor registration, Ivalua system navigation, and S2P compliance.

In this role, you will help ensure vendors are correctly set up in Ivalua, perform quality checks on procurement data, monitor blocked or overdue invoices, and support business users in following Procurement and Finance policies. By improving data accuracy, reducing invoice friction, and championing process adherence, you will directly impact payment timeliness, operational efficiency, and financial compliance.

This role is ideal for someone who enjoys solving operational issues, collaborating across departments, and ensuring procurement processes run smoothly at scale.

• Support vendor onboarding and maintenance by ensuring accurate registration in the Ivalua purchasing system and performing quality control on procurement data.
• Educate buyers, approvers, and vendors on S2P and Procurement procedures to drive compliance with financial policies, accounting regulations, SOX controls, and company guidelines.
• Handle PR/PO‑related queries via ticketing systems, chats, and training sessions, ensuring timely, accurate support for business stakeholders.
• Work closely with Accounts Payable, Vendor Enablement, PayOps, and vendors to resolve overdue invoices and prevent future payment delays.
• Monitor and follow up on blocked invoices to ensure they are resolved and paid within agreed terms.
• Track and report on Non‑PO invoices, partnering with teams to reinforce No‑PO‑No‑Pay policy compliance and ensure PRs are raised where needed.
• Own and resolve tickets across multiple categories, proactively managing the "New" queue and taking responsibility outside of standard allocations.
• Perform analysis on trends, exceptions, or deviations in assigned Procurement/P2P areas and communicate insights to stakeholders.
• Ensure monthly and quarterly SOX and non‑SOX controls are completed, documented, and aligned with Finance policies.
• Support the Global Senior Manager Procurement and Team Lead with operational tasks, reporting, and process improvements.
• Act as a role model by demonstrating company values and supporting the development of colleagues.
• Execute ad‑hoc tasks related to Procurement and Purchase Order operations as required.

• Bachelor's degree or equivalent qualification in Finance.
• At least 3 years of relevant experience within Procurement, S2P, P2P, Vendor Management, Accounts Payable, or related operational finance environments.
• Strong verbal and written communication skills, with the ability to explain the "what," "why," and "how" of processes.
• A proactive, solutions‑oriented mindset with the ability to multitask and adapt quickly.
• High attention to detail and experience working with large data volumes in a structured, compliant manner.
• Skilled at building relationships, educating colleagues, and enabling cross‑team collaboration.
• Ability to identify urgent vs. Non‑urgent issues, make logical trade‑offs, and prioritize business‑critical tasks.
• Demonstrated ability to spot process gaps and contribute to scalable, long‑term solutions.

• Experience using SAP, Ivalua, or other Procurement / Sourcing platforms.
• Strong analytical skills with the ability to identify root causes and propose process improvements.
• Familiarity with financial compliance frameworks, including SOX requirements.
• Experience in high‑volume transactional environments.

• Competitive salary package
• Hybrid working model with flexibility
• Opportunity to work with global Procurement and Finance teams
• Professional development and learning opportunities
• Cross‑functional exposure across Accounting, Procurement, PayOps, and AP
• Impact on key financial processes and vendor experience

Ready to play a key role in ensuring smooth, compliant, and efficient Procurement and S2P operations? Apply now via our website or reach out to Nick Keizer for more information.

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