Operations Officer Support Manager (0.6 FTE)

We are seeking an experienced and proactive part-time Operations Office Support Manager (0.6 FTE) to provide high-level operational and administrative support to our Management Team in the office in ‘s-Hertogenbosch. This hands-on role combines office management, HR and legal coordination and support. The ideal candidate is a confident professional who thrives in a dynamic environment, maintains the highest standards of quality, and serves as a representative face of the organization.

ENPICOM is an innovative software engineering company committed to accelerating biologics discovery and development. With a deep understanding of biology, software engineering, and AI, ENPICOM delivers tailored, scalable tools that enable scientists to easily access and apply AI models for decision-making. We help transform complex workflows into efficient scientific outcomes, reducing costs and shortening the path to innovative treatments.

Your mission is to provide high-level operational and administrative support to our MT in the following areas:

• Management Support

  • Provide comprehensive operational support to Senior Management (MT level)

  • Act as a trusted point of contact for internal and external stakeholders

  • Coordinate and liaise with external HR and legal partners, ensuring quality and compliance standards are met

  • Prepare briefings, documentation, and follow-up on HR and legal matters

• Team Leadership

  • Directly manage and mentor one junior operations employee

  • Delegate tasks effectively and ensure timely completion of deliverables

  • Conduct performance reviews and support professional development

• Office & Facilities Management

  • Ensure the office environment is professional, organized, and well-maintained at all times

  • Oversee office supplies, storage areas, and kitchen facilities

  • Prepare meeting rooms for client meetings and important events, including catering and AV setup

  • Manage relationships with facility vendors and service providers

• Representation & Hospitality

  • Serve as a professional representative of the company during client visits

  • Ensure a welcoming and polished experience for all visitors and guests

  • Coordinate food & beverage arrangements for meetings and events

• Education: bachelor’s degree in business administration, HR, Office Management, Hospitality or related field

• Experience: minimum 5 years in operations support, office management, or executive assistance roles

• Management: proven experience supporting senior/executive-level management

• HR Knowledge: strong affinity with HR processes, policies and best practices

• Legal Knowledge: familiarity with legal coordination, contracts, and compliance matters

• Leadership: experience managing or supervising at least one direct report

• Language: excellent written and verbal communication skills in Dutch and English

• Additional certification in HR, Office Management, or Facilities Management

• Experience coordinating with legal firms or external counsel

• Knowledge of health & safety regulations for office environments

• Event coordination experience