London Hybrid – 3 to 4 Days in the Office
£45,000 to £50,000
A leading renewable energy business is looking for a Document Controller to join its Project Controls team, playing a key role in managing project documentation across a growing portfolio of energy projects.
Purpose
You'll be responsible for maintaining project documents, ensuring accurate information is distributed across the organisation on time, and managing the project document control system / EDMS platform.
Key Responsibilities
* Execute document control protocols and procedures as assigned by the Project Controls Manager
* Process incoming and outgoing documents: receipt, classification, registry, distribution, archiving, storage, and retrieval
* Build understanding of project management principles, quality systems, quality plans, and working procedures
* Implement project management and quality elements within the document control function
* Monitor control and check points to ensure procedures are being followed
* Support the development and implementation of document control procedures under the Lead Document Controller or Document Control Manager
* Enforce approved document control procedures across the project organisation, liaising with other teams and participants
* Identify non-conformances and report them for resolution
* Continuously identify opportunities to improve the document control process
* Prepare document status reports as directed
* Support training on document control systems and skills transfer
* Build strong working relationships across project teams and participants
* Mentor and support junior document control staff through on-the-job training
* Stay adaptable in a fast-paced, evolving environment
* Maintain effective working relationships across a diverse global business
What We're Looking For
* Strong written and spoken English
* Minimum 2 years' experience controlling project documents or correspondence on large, complex projects
* Proven experience with document control procedures and protocols
* Familiarity with EDMS or project collaboration tools (e.g. ProArc, SharePoint, LiveLink)
* Experience implementing procedures on live projects
* Understanding of project interfaces across disciplines and systems
* Background in Engineering, Construction, or Resource industries
* Excellent communication skills, comfortable liaising directly with clients and project teams
* Able to work independently under written procedures and instructions
* Strong organisational, analytical, and problem-solving skills
* High attention to detail
* Flexible and willing to travel for training or other purposes
* Desirable: experience preparing document control forms/templates
* Desirable: working knowledge of ISO 9001
Salary description
£45000.00 - £50000.00 per year