Jobs in Old Trafford

Legal Personal Assistant

Hybrid

Manchester

We are seeking an experienced and highly organised Legal Executive Assistant to provide proactive support to fee earners within a fast-paced professional services environment. This is an excellent opportunity for a detail-oriented individual with strong administrative, financial and business development experience who is committed to delivering exceptional client service.

Key Responsibilities

·      Work collaboratively with Finance teams to support fee earners’ financial performance, including client billing, reporting, matter balances and working capital management.

·      Partner with Business Development teams to coordinate events and conferences, maintain CRM records, update CVs and credentials, and assist with bids, tenders and pitches.

·      Support client relationship activities through the organisation of meetings and events and the preparation of regular client reports.

·      Manage the end-to-end matter opening process, ensuring correct rates are applied, engagement letters are prepared promptly and all required documentation is completed.

·      Conduct conflict checks and client due diligence processes in line with best practice and compliance requirements.

·      Oversee file management processes, including matter closure, management of outstanding balances and archiving of completed files.

·      Provide comprehensive diary management, forward planning and coordination of complex travel arrangements.

·      Organise meetings and events, preparing agendas, packs, itineraries and arranging room bookings and hospitality requirements.

·      Utilise internal workflow systems to ensure administrative tasks are completed accurately and within agreed timescales.

·      Liaise with document production teams to coordinate the preparation and amendment of legal documents, pitch materials and transcripts.

·      Maintain a high level of technical competency and proactively address any knowledge gaps.

·      Ensure adherence to all risk and compliance policies and complete all mandatory training requirements.

Skills and Experience

·      Minimum of three years’ experience in a comparable professional services or legal environment.

·      Excellent verbal and written communication skills with strong attention to detail.

·      Advanced knowledge of Microsoft Office applications.

·      Proven ability to deliver exceptional client service.

·      Experience working effectively in a fast-paced environment with the ability to prioritise competing demands.

·      Strong organisational skills and the ability to work both independently and collaboratively.

·      Flexible approach and willingness to adapt to meet client and business needs.

·      A proactive mindset with a commitment to exceeding expectations.

If you are a motivated professional with a passion for providing outstanding support and building strong working relationships, we would love to hear from you