This is a broad and varied role, offering the opportunity to take ownership of the smooth, effective and professional running of the office. You’ll play a key part in supporting the Practice Manager and Directors, while also being a welcoming first point of contact for clients, visitors and external stakeholders.
From managing office operations, HR and finance administration through to supporting quality and compliance, facilities, suppliers and internal projects, this role would suit someone who enjoys variety, takes pride in their work and is confident managing multiple priorities.
You’ll become an integral part of the team, helping to maintain a high-quality working environment and ensuring the organisation continues to operate efficiently, professionally and in line with its high standards.
This is a permanent, fulltime, office-based role working from 9am - 5.30pm Monday to Friday
THE ROLE
As Office Manager, you’ll be responsible for:
Managing the smooth day-to-day running of the office
Maintaining and improving office systems, policies and procedures
Supporting ISO 9001 and ISO 14001 quality and compliance
Managing finance administration, including invoices, payments, VAT returns and Sage One records
Supporting HR administration, including contracts, recruitment, inductions, holidays and staff benefits
Coordinating suppliers, utilities, insurance and office facilities
Overseeing office maintenance and ad-hoc projects
Acting as the first point of contact for clients, visitors and external stakeholders
Managing telephone calls, post, deliveries, emails and general correspondence
Coordinating meetings and maintaining office records and filing systems
Managing office supplies and ensuring the workplace remains well organised
Supporting website, social media and marketing activity
Liaising with outsourced IT support
THE PERSON
We’re looking for someone who is organised, proactive and confident, with previous experience in an office management role.
You’ll ideally have:
Excellent organisational and time-management skills
Strong communication and interpersonal skills
Excellent attention to detail
The ability to manage multiple priorities and competing demands
A proactive, solutions-focused approach
Confidence handling confidential and sensitive information
A professional and welcoming manner with clients and visitors
The ability to work independently while being a strong team player
The confidence to use initiative and make decisions, while knowing when to escalate
Good IT skills, ideally including Microsoft Office and Sage One
Experience of ISO 9001 / ISO 14001 would be advantageous
THE BENEFITS
A varied role with genuine responsibility and autonomy
A modern and welcoming central Liverpool office environment
23 days holiday + the bank holidays
Pension scheme
The opportunity to diversify into other areas of the business
Exposure to a broad range of business operations, including HR, finance, compliance and facilities.
A central Liverpool location making it easily accessible for public transport links
Cycle to work scheme and secure cycle storage
If you’re an experienced Office Manager who thrives on variety, takes pride in keeping things running smoothly and enjoys being at the heart of a business, please apply today.
* Please note that we can only consider applications from candidates who have the right to work in the UK and do not require sponsorship, either now or in the future
Salary description
£35000.00 - £40000.00 per year