Site Location: Abingdon
Key Responsibilities
Schedule of Rates & Contract Administration
Commercially administer maintenance contracts utilizing national schedule of rates or similar pricing mechanisms across all M&E, fabric, and civil engineering disciplines
Manage and validate schedule of rates applications, ensuring accuracy and compliance with contract terms
Conduct rate analysis and benchmarking to ensure competitive pricing and value for money
Monitor and challenge schedule of rates submissions, identifying discrepancies and opportunities for cost optimization
Maintain comprehensive knowledge of applicable rate schedules and their correct application across different work streams
NEC Contract Management
Commercially administer NEC contracts for planned preventative maintenance (PPM), remedial works, reactive maintenance, and small projects
Ensure contract compliance and manage compensation events in accordance with NEC provisions
Oversee payment mechanisms and commercial terms throughout contract duration
Commercial & Procurement Excellence
Support Project Managers with commercial input on tender documents and procurement strategies
Lead schedule of rates evaluation during procurement to secure best value outcomes for clients
Conduct detailed cost comparisons and commercial analysis of tender submissions
Provide commercial expertise during contractor selection processes
Cost Control & Budget Management
Manage costs across all engineering disciplines through accurate schedule of rates application
Track expenditure against budgets and provide early warning of potential cost overruns
Validate contractor invoices and payment applications against agreed schedules and completed works
Ensure all variations and additional works are properly priced using applicable rates
Commercial Risk & Value Management
Carry out commercial risk assessments and develop mitigation strategies focused on rate management
Identify cost anomalies and pricing inconsistencies within schedule of rates applications
Challenge non-compliant or excessive rate claims to protect client value
Develop strategies to optimize use of schedule of rates mechanisms
Performance Management & Reporting
Manage and report on KPIs across all contracts, with emphasis on cost performance metrics
Produce accurate cost management reports through Excel and CAFM systems for client and internal stakeholders
Track rate utilization trends and provide commercial insights to inform contract strategy
Monitor contractor performance against agreed timescales and budgets
Required Skills & Experience
Essential Qualifications & Experience
Proven experience in commercially administering construction and maintenance contracts using schedule of rates frameworks
Demonstrable expertise in applying, validating, and managing national schedule of rates or similar pricing mechanisms
Strong experience working with NEC contract forms for maintenance and minor works
Track record of cost management across mechanical, electrical, fabric, and civil engineering disciplines
Schedule of Rates Expertise
Thorough understanding of how schedule of rates are structured, applied, and commercially managed
Ability to analyze and challenge rate applications to ensure accuracy and value
Experience benchmarking rates across multiple contracts and suppliers
Knowledge of rate escalation mechanisms and contract price adjustment provisions
Technical Skills
Strong knowledge of construction and maintenance contract commercial terms and pricing structures
Advanced proficiency in Microsoft Excel for cost analysis, rate comparisons, and financial reporting
Experience with CAFM (Computer-Aided Facilities Management) systems for cost tracking and reporting
Competent across the wider Microsoft Office suite
Commercial Competencies
Exceptional commercial awareness with ability to identify cost optimization opportunities
Strong negotiation skills focused on rate agreements and commercial settlements
Analytical mindset with meticulous attention to detail in cost validation and reporting
Ability to interpret complex contractual payment mechanisms and apply them accurately
Personal Attributes
Proactive approach to cost management and commercial problem-solving
Clear communicator able to articulate commercial positions to contractors and clients
Collaborative approach when working with project teams and operational colleagues
Results-driven with focus on delivering measurable value through effective rate management
What We Offer
This position offers the opportunity to work within JLL's leading Workplace Management division, managing commercial performance across substantial maintenance portfolios and ensuring best value delivery for our clients through expert schedule of rates administration
Salary description
£75000.00 - £85000.00 per year