Job Type: Full-Time, Permanent
Location: Gateshead, DH3
Salary: £28,000 per annum, depending on experience
Reports to: Finance Manager
About the Role:
The administrative and procurement assistant role is to provide effective administrative and procurement support to the business, ensuring that purchasing activities, project-related orders, supplier requirements, documentation and general office administration are managed accurately, efficiently and in accordance with company procedures.
Main Duties:
Administrative responsibilities
* Answer incoming telephone calls professionally and direct enquiries to the appropriate person or department.
* Scan, organise and archive delivery notes in accordance with company procedures.
* Regularly monitor outstanding certificates and follow up with relevant parties to ensure required documentation is received and maintained.
* Complete meter reading submissions accurately and within required deadlines.
* Manage stationery requirements and place orders to ensure adequate office supplies are maintained.
* Provide general administrative support to the wider team and assist with other office requirements as necessary.
Procurement Responsibilities
* Raise and process purchase orders for ongoing projects, ensuring orders accurately reflect project requirements and are raised within required timescales.
* Liaise with project teams to obtain the necessary information and approvals required to support purchasing activities.
* Process proforma invoices and online orders in accordance with company purchasing procedures.
* Regularly review outstanding purchase orders and proactively follow up with suppliers regarding overdue orders, supporting the timely delivery of goods and services to projects.
* Respond to and resolve purchase order queries, liaising with suppliers and internal departments as required.
* Manage PPE ordering, ensuring requirements are identified and orders are placed in a timely manner.
* Maintain appropriate purchasing records and ensure relevant documentation is complete and accurately recorded.
* Develop and maintain effective working relationships with suppliers and internal stakeholders to support the smooth running of procurement activities.
* Provide general procurement support to project teams and the wider business as required.
Candidate Requirements:
* Strong administrative, organisational and procurement skills.
* Good attention to detail and accuracy.
* Confident communication skills, both verbal and written.
* Professional telephone manner.
* Previous experience in a procurement, purchasing, procurement administration or similar role.
* Ability to communicate effectively with suppliers, project teams and internal colleagues.
* Proactive approach to chasing outstanding orders, deliveries and documentation.
* Ability to prioritise and manage multiple project and administrative tasks.
* Good computer literacy and ability to learn relevant purchasing and business systems.
* Reliable, methodical and organised approach to work.
* Ability to work independently and as part of a team.
* Ability to follow company processes and procedures consistently.
* Ability to work to deadlines and respond effectively to changing project requirements.
* Eligible to work permanently in the UK.
* Full driving licence
If you feel that you have the relative skills/attributes to fulfil this role then please apply now!
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need
Salary description
£28000.00 - £28000.00 per year