Workplace Coordinator

We are looking for a Workplace Coordinator to join our team on a temporary basis at our site in Glasgow. Working as part of the Facilities and Workplace team, you will play an important role in ensuring the smooth day-to-day operation of the workplace and maintaining a safe, professional and welcoming environment for tenants, visitors and colleagues. You will work closely with the Facilities Management team to respond to workplace requests, resolve issues and ensure the building and shared spaces are maintained to a high standard.

Workplace Coordinator

Glasgow

£12.71ph – 14.50ph

Temporary Ongoing/Ad Hoc/Last Minute Cover

Monday to Friday

Responsibilities:

Coordinate the day-to-day running of the workplace and ensure facilities are operating smoothly.

Act as the main point of contact for workplace and facilities-related queries.

Liaise with tenants, employees, contractors and the Facilities Management team.

Coordinate maintenance requests and follow up on outstanding issues.

Carry out regular workplace inspections to ensure the building is safe, clean and well maintained.

Monitor meeting rooms, breakout areas and communal spaces to ensure they are ready for use.

Coordinate meeting room and hot desk bookings.

Assist with office moves, relocations and changes to workplace layouts.

Manage workplace supplies, including stationery, kitchen supplies and other consumables.

Monitor stock levels and arrange replenishment when required.

Support contractors and service providers attending site.

Maintain accurate records of facilities requests, maintenance issues and workplace activities.

Assist with health and safety checks and report any issues to the relevant Facilities Manager.

Support planned maintenance, inspections and building projects.

Help ensure workplace policies and procedures are followed.

Respond to employee and tenant requests promptly and provide appropriate solutions.

Help maintain a professional, welcoming and well-presented working environment.

Build positive working relationships with tenants, colleagues, contractors and external stakeholders.

Escalate significant facilities, maintenance or workplace issues to the appropriate manager.

Provide general administrative support to the Facilities and Workplace Management team