Enpure Ltd are looking for an positive, enthusiastic and driven Site Administrator for approximately 3 months contract for our site at Guildford.
Main Duties & Responsibilities
Log all Deliveries into and out of the Site, scan in delivery tickets and log deliveries in PuMA
Management of Site Access Gate controls for longer term site office / operatives
Maintain Site Receiving Report in co-ordination with Procurement / Expediting Team
Maintain Site Filing System – scan all hard copy documentation appropriately - RAMS, Lift Plans, site safety audit and induction records, uploading to BiM360 and server as required
Compiling register and copies of completed ITF/ITP Paperwork and Site Safety Packs
Assist the co-ordination of Material Deliveries and Sub-Contractor onboarding
Monitor submission to dates to site by Sub-Contractors and report compliance
Print and organise hard copies of information as required – Drawings, POWRA, ITP/Check sheets, Programme
Maintaining various company registers regarding logging travel, requisitions, company driver details etc.
Site document update tracking (e.g. Monthly update to CPP reminders)
Maintenance of site safety boards
Record keeping of toolbox talks
Co-ordination of the Thames Water Safety Passport Training
General Office administration
Typing, copying and distribution of letters, reports, memos, minutes and any other documentation or correspondence as required.
Answering telephones, taking and passing on messages to the appropriate persons.
To open incoming mail to the company each morning.
Arranging meetings, conference rooms and facilities and taking minutes if required.
Undertaking ad hoc administrative projects as and when required
Ordering site materials as and when required using Site Requisition system. Maintain register of Site Requisitions
Conducting on site visitor inductions, and maintaining records
Drugs and Alcohol testing, and maintaining records
To comply with all Health and Safety responsibilities commensurate with the role, as outlined in the Health and Safety policy.
Assist Technical Author with Asset Data collection (Equipment Collection Template)
Any other duties commensurate with the position as may be assigned from time to time