Executive Assistant

Role: Executive Assistant
Location: Glasgow (Hybrid)
Salary: £35,000 - £38,000 per annum
Job Type: Full Time | Permanent

Are you an experienced Executive Assistant who thrives in a fast-paced, professional environment?
Do you enjoy being the trusted right hand to senior leaders, managing competing priorities while ensuring everything runs seamlessly behind the scenes?
We're working with a highly respected organisation looking to appoint an experienced Executive Assistant to support a senior executive. This is a varied and rewarding role where you'll become an integral part of the leadership team, providing high-level administrative support, coordinating key business activities and ensuring the smooth day-to-day operation of a busy executive office.
This is a business that genuinely values its people, with a supportive team culture and a clear focus on development and progression. You'll be joining an organisation where your contribution will be recognised and where there is genuine opportunity to build a long-term career.

The Role
As Executive Assistant, you'll provide confidential, proactive and highly organised support to a senior executive, ensuring priorities are effectively managed and business objectives are delivered.
Key responsibilities include:
• Managing a busy and ever-changing diary, scheduling meetings and coordinating appointments.
• Proactively managing email correspondence, prioritising actions and ensuring deadlines are met.
• Coordinating domestic travel arrangements, accommodation and meeting logistics.
• Organising board, committee and departmental meetings, including room bookings, catering and preparation of meeting packs.
• Taking accurate minutes during meetings and monitoring follow-up actions.
• Maintaining departmental action trackers and ensuring progress against key deadlines.
• Drafting, proofreading and formatting reports, presentations and business documentation.
• Conducting research and preparing briefing papers for projects and meetings.
• Processing expenses and maintaining accurate records.
• Acting as the first point of contact for internal and external stakeholders.
• Building strong working relationships with senior leaders across the organisation.
• Providing additional support to the wider Executive Team when required.
• Offering cover for colleagues during periods of annual leave or absence.

Essential Skills & Experience
• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting executive-level stakeholders.
• Outstanding organisational skills with the ability to manage multiple priorities simultaneously.
• Experience managing complex diaries and coordinating executive schedules.
• Strong minute-taking and meeting coordination experience.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• High levels of discretion with experience handling confidential information.
• Strong attention to detail with excellent proofreading and document preparation skills.
• Ability to work independently using initiative while remaining a collaborative team member.

The Ideal Candidate Will Also
• Be proactive and solutions-focused.
• Be confident communicating with stakeholders at all levels of an organisation.
• Have excellent planning and forward-thinking skills.
• Remain calm under pressure while managing changing priorities.
• Be highly dependable, adaptable and professional.
• Take pride in delivering an exceptional level of executive support.

What's On Offer
• Salary between £35,000 and £38,000 depending on experience.
• Hybrid working based in Glasgow.
• A varied and highly visible Executive Assistant position supporting senior leadership.
• Excellent opportunities for career development.
• A supportive and collaborative working environment.
• Comprehensive employee benefits package