Executive Administrator

Executive Assistant
Location:Glasgow with Monthly trips to Birmingham
Contract Duration: End of December 2026 with extensions 
Inside IR35 (Umbrella/Paye) 
Expenses covered 

About the Role We are currently seeking a highly organised and proactive Executive Assistant 

Key Responsibilities
• Organize team meetings, events, and maintain accurate minutes of meetings
• Coordinate travel arrangements for team members
• Support planning and coordination of internal and external training sessions
• Prepare and maintain team dashboards and reports
• Manage procurement of IT equipment, mobile devices, PPE, and other office needs
• Support onboarding activities for new starters

Your Background
• Proven experience in an administrative or coordination role
• Strong attention to detail and organizational skills
• Excellent communication skills (written and verbal)
• Ability to manage multiple stakeholders effectively
• Proficiency in IT tools (e.g., MS Office, collaboration platforms)

If you are an organised, proactive EA looking for a long-term onsite opportunity and enjoy working in a dynamic project environment, we'd love to hear from you.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients