Location: Coventry
The Opportunity
This employee focused role sits in the Contact Centre within HR Direct. The role is primarily to clarify and resolve employee enquiries relating to HR processes and policies, including (but not limited to) recruitment, performance, reward or employee relations matters. The role manages queries received via email / portal and escalations from the HR Virtual Assistant, and will also make outbound calls where necessary to discuss queries with employees. The role is also responsible for the pulling of the absence report and management of the Un associated inbox as a daily tasks.
Key Accountabilities and Responsibilities
* First point of contact for UK based employees, answering queries via outbound calling and email / portal / virtual chat on HR policy and procedures
* Understand the employees query, identify the correct policy to suit their circumstances, help them understand the policy and then enable them to apply the policy to their circumstances.
* Utilise knowledge of employment law and business policy to coach managers in applying policies in the correct way and minimise risk to the business
* Responsible for building rapport with employees to enable an accurate understanding of their query,
* Maintain effective relationships with the wider HR community and the business i.e. CoE, Shared Delivery HR, Business HR and employee base
* Support operational management to ensure all transactional and administrative processes are executed accurately as per the service level agreements
* Work effectively as part of the HR Direct operational team
* Assist in the development, maintenance and deployment of policies under the HR Direct area
* Undertake any other work as directed by their line manager in connection with their job as may be requested
Knowledge, Skills and Experience
Essential:
* Previous experience of working in an HR employee advisory role
* Degree qualified or equivalent experience preferred
* Excellent communication skills – both spoken and written
* Strong generalist HR experience including substantial knowledge of key HR practices such as disciplinary, grievances, absence management and performance
* Good understanding of UK employment law
* IT literate including strong working knowledge of Microsoft Word, PowerPoint and Excel
Desirable:
* Ability to deliver results consistently in a fast paced HR Contact Centre
* Proven Project Management experience using Project Management techniques e.g. Project Planning, Risk Management etc.
* Experience of stakeholder management
* Experience of process development
* SAP proficient including use of PB, PA and PPOSE, and Success Factors proficient including use of Employee Central
* Working knowledge of ticketing systems – preferably CloudforService (C4S)
* Experience of managing a high volume of queries
* Experience of managing chat escalations from a virtual agent / chat bot
Personal Profile
Essential:
An individual with a customer first mindset who is easy to do business with and makes people feel special, driven to deliver experiences that are personalised, transparent and dependable
An individual who is results driven, demonstrates, tenacity, drive and perseverance, with the ability to deliver in a complex, highly demanding environment.
An individual who is a problem solver
An individual with the ability to combine a short term, pragmatic focus with longer term planning
An individual who is resilient, energetic and enthusiastic, able to deliver results under pressure, whilst responding constructively to challenging new ideas and inputs
An individual who is able to challenge existing thinking in a positive way whilst building credibility and trust through experience and personal style
A good communicator who can communicate complex ideas
A effective team player, actively leads, develops and supports team members
Resilient and enthusiastic, an individual able to deliver results under pressure
Desirable:
An individual who enables speed in decision making through establishing alignment, clarity, appropriate resources and sense of urgency whilst bringing others along
Salary description
£28.43 - £28.43 per hour