Role: Legal Secretary
Place of work: Glasgow, City Centre
Contract type: Full-time, Permanent
Working Hours: Monday – Friday, 9am – 5pm
Are you an experienced Legal Secretary looking for a role where you're genuinely valued? If you thrive in a fast-paced environment and take pride in delivering accurate, high-quality work, we would love to hear from you.
Jones Whyte was founded in 2013 with a simple ambition: to be the very best law firm, with clients and our people at its heart. Since then, we have grown into one of Scotland's leading law firms, with over 250 solicitors, legal executives and professional support staff. We offer a wide range of legal services from personal injury and family law to conveyancing and later life planning, and we pride ourselves on a team that combines real legal expertise with genuine care for the people we support.
At Jones Whyte, we invest in our people from day one, with real training and development opportunities and a culture built around support, collaboration and continuous improvement.
The Role:
Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Personal Injury department. You will work primarily within this department, which is made up of five sub-teams, all of which are supported by the secretarial staff. You will also provide cross-cover support to the Family and Dispute Resolution Legal Secretaries during busy periods, holidays, and absences, so a working knowledge of these areas is required.
As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous legal secretarial experience is essential.
A separate Legal Support team handles mail and court dates, allowing you to focus on delivering high-quality secretarial support to fee earners.
We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.
Responsibilities:
- Providing comprehensive administrative and secretarial support to fee earners within the Litigation department
- Audio typing and transcription of correspondence, letters, and legal documents
- Drafting and formatting court documentation accurately and to deadline
- Proof-reading documents to ensure accuracy and a consistently high standard of presentation
- Managing incoming and outgoing calls on behalf of fee earners, relaying information accurately and promptly
- Handling correspondence with professionalism and attention to detail
- Providing cross-cover secretarial support to the Family and Dispute Resolution teams as required
- Maintaining well-organised case files and supporting the smooth day-to-day running of the department
Requirements:
- Previous legal secretarial experience, with a solid background in Litigation
- Proficient audio typist with a high level of accuracy and speed
- Experience drafting and formatting court documents and legal correspondence
- Excellent written and verbal communication skills
- Strong attention to detail and commitment to accuracy
- Ability to prioritise workload and manage competing deadlines in a fast-paced environment
- Professional telephone manner and confident client-facing communication
- Proficient in Microsoft Office, including Word and Outlook
Company Benefits & Perks
- Competitive Salary
- 26 days holiday plus 8 bank holidays
- Holiday Loyalty & Buy and Sell Schemes
- Company Pension Scheme
- Company Bonus Scheme
- Excellent Maternity & Paternity Policies
- Salary Extras – employee discounts on retailers, dining, travel & more
- Company Referral Scheme
- Wellbeing Support
- Annual Company Day out
- Birthday Day early finish