We are currently looking for an Accounts Assistant to join our friendly, fun, and hard working Finance Department.
In this role, you will be instrumental in supporting both Credit Control and Purchase Ledger functions, helping to ensure smooth day-to-day financial operations. You will be responsible for tasks such as managing outstanding balances, posting and reconciling invoices, preparing direct debit collections, and maintaining accurate financial records.
You will also be a key point of contact for internal and external queries, collaborating with other teams such as Sales and Customer Service to resolve issues efficiently.
If you are highly organised, proactive, and have excellent communication skills, this is a great
opportunity to contribute to a dynamic finance team.
Key responsibilities of the role are as follows:
Credit Control
- Chase outstanding balances via phone, letter, and email.
- Prepare and manage direct debit collections, actively pursuing new sign-ups.
- Analyse total balance movements, aged debt, and recommend actions.
- Allocate cash and post transactions onto Sage.
- Review and chase cases with other departments for resolution.
- Oversee pre-suspension and suspension processes.
- First-level analysis of aged debt, debtor days, and reporting to the Transactional Manager.
- Resolve queries and escalate as per policies.
- Manage accounts with external agencies, legal processes, or administration/liquidation.
- Build and maintain relationships with key customers and internal teams (Sales, Customer Service).
General Finance Support
- General account housekeeping across Sales Ledger (SL) and Purchase Ledger (PL).
- Contribute to finance projects as requested by the Transactional Manager or other departments.
- Invoicing to include recurring and one off’s.
- Supplier Reconciliations.
Purchase Ledger
- Ensure all invoices and credit notes are received and processed daily.
- Reconcile invoices with POs and agreed prices, ensuring month-end deadlines are met.
- Complete supplier statement reconciliations and review monthly payment runs.
- Process fortnightly expense runs.
- Post daily bank transactions to assist with cash forecasting.
- Monitor finance mailboxes and maintain service level agreements (SLAs).
- Approve internal IT purchase orders and raise POs timely.
- Check and obtain VAT receipts for monthly credit card transactions.
- Investigate debit or aged balances on the ledger.
Skills, knowledge and competencies required for the role are as follows:
Essential
- Proven credit control and purchase ledger based background.
- An effective team player with a precise approach and close attention to detail.
- Intermediate level proficiency in Excel.
- Competency in using Word, Outlook email / calendar, PowerPoint etc.
- Experience with Sage 200.
- Excellent verbal and written communication skills.
- Excellent time management skills.
- Customer-focused with excellent relationship building skills,
- with both clients and colleagues.
- A problem-solving, solution-based mentality.
- Calm and considered when working under pressure.
Desirable
- Experience in multi-company processing.
- Experience working within the telecoms/IT industry.
- Experience with Credit Hound.
- Experience with Halo.