Administrator - Occupational Health

Administrator – Occupational Health
Contract Type: Permanent
Salary: Grade C £28,142 per annum (pro rata)
Location: Occupational Health, Alfreton Fire Station
Hours: 18.5 hours per week, ideally Monday-Wednesday (Job Share). You may occasionally need to work beyond normal office hours.
Agile working arrangements can be discussed with the successful candidate.
Department: Occupational Health
Reports to: Occupational Health System Administrator/ Team Leader
Closing date: midnight on 22 June 2026
About Us:
Derbyshire Fire & Rescue Service (DFRS) is an emergency service with a team of over 800 people working towards the vision of ‘Making Derbyshire Safer Together’. We’re proud to be one of the country’s top-performing fire and rescue services, recently rated ‘Good’ in 9 out of 11 areas by His Majesty’s Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS). This recognition reflects the professionalism, progress, and dedication of our people. Whether it’s responding to emergencies, preventing incidents, or supporting our frontline teams behind the scenes, every role makes a real difference.
We work to our values of - Leadership, Respect, Integrity, Openness, Teamwork and Ambition
This is a fantastic opportunity to develop your Occupational Health administrative skills within a supportive, values driven organisation, contributing to meaningful work that directly supports our workforce and wider community.
About the Role:
As an Administrator, you will be the first point of contact for all Occupational Health related queries, providing efficient and professional support to internal colleagues and external stakeholders.
You’ll work with our Occupational Health system, OPAS and will be expected to manage your workload effectively in a fast-paced environment while maintaining a high level of confidentiality and accuracy.
What You’ll Do:
* Support the Occupational Health department with all aspects relating to medical and fitness appointments, obtaining GP records, dealing with referrals and producing relevant correspondence.
* Provide first-line Occupational Health support and guidance, signposting employees to the various support services available.
* Diary management for the department including arranging appointments, meetings and events.
* Preparation of medical records for submission to Independent Qualified Medical Practitioners and Independent Registered Medical Practitioners in support of ill health retirement or deferred pension benefits cases.
* Handle confidential data securely and in compliance with GDPR.
* Process Subject Access Requests
What You’ll Bring:
* Strong administrative experience
* Excellent communication and customer service skills
* Proficiency in Microsoft Office
* Ability to manage and prioritise workload independently
* A commitment to continuous improvement and teamwork
Required Qualifications and Experience:
To be successful in this role, you will bring the following qualifications and experience:
* GCSE’s in English and Maths (Grade A*–C / 9–4)
What We Offer in Return:
We believe in rewarding our people with more than just a salary. Here’s what you can expect when you join us:
* Flexible working hours.
* Agile working
* Family friendly policies.
* Annual leave entitlement of 25 days, increasing to 30 days after 5 years’ service.
* Free, secure on-site car parking.
* Health & wellbeing services, including free access to gyms at Derbyshire Fire & Rescue Service locations.
* Employee discount scheme (Boost) and eligibility to apply for Blue Light Card.
* Employee support networks.
* Enhanced maternity pay (subject to meeting eligibility criteria).
* Occupational sick pay subject to length of service, increasing up to 6 months’ full & 6 months’ half after 5 years’ service.
* Ongoing training and development opportunities.
* Eligibility to join the Local Government Pension Scheme (LGPS) Pension Scheme (FPS) with generous employer contributions.
* Eligibility to join Additional Voluntary Contributions (AVC) offering highly beneficial tax advantages.
To Apply
If you feel you are a suitable candidate and would like to work for Derbyshire Fire & Rescue Service, please click apply to be redirected to our website to complete your application.
The closing date for completed applications is midnight on 22 June 2026.
Interviews will be held 7th & 8th July 2026