This is a fantastic opportunity to join a busy and supportive legal team within a professional environment where you will play a key role in the smooth day-to-day running of the department. Working closely with Partners, fee earners, and colleagues across the wider business, the successful candidate will provide high-quality administrative and operational support while contributing to the overall efficiency of the team.
The role would suit a proactive, organised, and detail-focused individual who is looking to further develop their career within a reputable legal firm.
Key Responsibilities
Administrative & Secretarial Support
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Provide comprehensive administrative support to fee earners across multiple offices, ensuring the efficient day-to-day operation of the department.
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Act as a professional first point of contact for clients, handling calls and enquiries on behalf of team members where required.
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Coordinate departmental meetings, training sessions, and CPD activities.
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Manage diaries, scheduling, and staff holiday records.
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Support the continued development of a paper-lite working environment, ensuring documents are managed effectively and securely.
Legal Administration
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Assist with file review processes to ensure matters are progressed accurately and within agreed timescales.
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Communicate with clients on a regular basis and respond to queries as directed by fee earners.
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Maintain accurate and up-to-date case records and documentation.
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Support the onboarding and induction of new employees, including fee earners, trainees, and support staff.
Billing & Reporting
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Assist with the monthly billing cycle, ensuring all activities are completed accurately and within deadlines.
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Support the review of outstanding balances, fee reports, and timesheet information.
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Produce and maintain reports and spreadsheets relating to billing activity and fee earner workloads.
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Identify opportunities to enhance operational efficiency and support continuous improvement initiatives across the team.
Knowledge, Skills & Experience
Essential
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Excellent organisational and time management skills, with the ability to prioritise effectively in a fast-paced environment.
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Strong attention to detail and accurate administrative abilities.
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Excellent communication and interpersonal skills.
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A professional, proactive, and client-focused approach.
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Strong numerical and analytical skills with the ability to interpret data and reporting information.
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Proficiency in Microsoft Office, particularly Excel.
Desirable
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Previous experience within a legal or professional services environment.
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Familiarity with legal terminology and legal administrative procedures.
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Experience using legal case management systems.
This is an excellent opportunity for an ambitious and motivated individual seeking to establish a long-term career within a collaborative and highly regarded legal practice.
Submit your CV in confidence to be considered for this exciting opportunity
Salary description
£25000.00 - £26500.00 per year