Job Title: Bid Administrator
Location: Kent
Salary: Up to £35,000 per annum
About the Role
We are recruiting on behalf of a main contractor for a Bid Administrator to join their preconstruction function
This position provides administrative support to the preconstruction and estimating teams, helping coordinate tender submissions and maintain accurate bid documentation. The successful candidate will play a key role in ensuring deadlines are met and bid processes are delivered efficiently and to a high standard.
Key Responsibilities
- Coordinate calendars for bid submission activity including reviews, meetings, interviews and submission deadlines
- Anticipate scheduling conflicts and support effective planning across teams
- Receive, acknowledge, download and file tender documentation and correspondence
- Maintain accurate document control and version management
- Ensure documentation is distributed to relevant stakeholders
- Support communication of key bid milestones and submission deadlines
- Record and manage quotations received from subcontractors and suppliers
- Maintain organised and accessible records to support estimating activity
- Assist in preparing bid documentation and supporting materials including questionnaires, project profiles and presentations
- Support uploading and downloading information through client and tender portals
- Provide administrative support across preconstruction and estimating teams
- Support internal quality and document management procedures
- Maintain accurate project records and information storage processes
- Assist in ensuring project photography and records remain up to date
About You
- Previous administrative experience is essential
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- Strong written and verbal communication skills
- Competent in Microsoft Office including Outlook, Word, PowerPoint and Excel
- SharePoint experience preferred
- Experience within construction, engineering or professional services environments advantageous
- Familiarity with tender processes or document control would be beneficial
- Proactive, self-motivated and able to work independently and collaboratively
- Comfortable working to deadlines in a fast-paced environment
Additional Requirement
- Full UK driving licence preferred