Department: Finance
Location: Coventry
Hours: 37.5 per week
Role Purpose
The Accounts Assistant - Purchase Ledger will be responsible for administering the Purchase Ledger function and ensuring payments across the business are processed accurately, efficiently, and within agreed payment terms and timescales.
Key Responsibilities
Process invoices and payment requests promptly and accurately within the finance system.
Investigate and resolve invoice queries with suppliers and payment queries with internal and external stakeholders.
Reconcile supplier statements and prepare supplier reconciliations as required.
Ensure VAT treatment and reliefs are applied correctly where applicable and arrange credit notes when necessary.
Monitor and resolve unauthorised invoices and outstanding queries efficiently.
Scan and distribute invoices to the appropriate budget holders for approval.
Ensure all transactions are coded correctly within the ledger.
Maintain payment records and process payments through banking systems and Purchase Ledger functions.
Manage Direct Debit payments and maintain accurate records.
Support effective cash flow forecasting and reporting processes.
File paid invoices and associated documentation accurately.
Obtain relevant approvals and signatories for payments and BACS processing.
Work collaboratively with colleagues within the Purchase Ledger team to ensure continuity, efficiency, and shared knowledge.
Identify and implement process improvements within the Purchase Ledger function to enhance efficiency and compliance.
Support stakeholders, suppliers, and operational teams with Purchase Ledger-related queries and processes.
Liaise with Facility Managers and assist with troubleshooting finance-related issues where required.
Skills and Experience Required
Previous experience working within a Purchase Ledger or Accounts Assistant role.
Strong understanding of invoice processing, reconciliations, and payment procedures.
Knowledge of VAT processes and financial controls.
Experience using finance systems and Microsoft Office applications, particularly Excel.
Ability to manage workloads effectively and meet deadlines in a fast-paced environment.
Strong communication and problem-solving skills.
High level of accuracy and attention to detail.
Experience working with KPIs and performance measures.
Ability to build positive working relationships with internal teams, suppliers, and external stakeholders.
Experience supporting operational teams and resolving finance-related issues.
Personal Attributes
Organised and proactive approach to work.
Team-oriented with a collaborative mindset.
Reliable and professional with strong accountability.
Continuous improvement mindset with the ability to identify process efficiencies.
Benefits
Competitive salary
Supportive team environment
Opportunities for development and progression
Pension and bonus when permanent
Hybrid working on offer
Salary description
£15.00 - £17.00 per hour