Assistant Office Manager

Assistant Office Manager

Location - Northolt
Salary - £32,000 – £35,000 per annum

An established and growing business is seeking a proactive and highly organised Assistant Office Manager to support the smooth day-to-day running of the office and wider business operations.

This is a varied and fast-paced position where you will work closely with the senior leadership team, supporting office operations, facilities, compliance, IT coordination, staff onboarding, and general administration. The successful candidate will play a key role in maintaining an efficient, professional, and positive working environment.

Key Responsibilities

Office and Facilities Management

Support the daily running of the office to ensure an organised and productive environment
Act as the main point of contact for office maintenance, repairs, and facilities issues
Manage office supplies, equipment, and inventory levels
Handle incoming phone calls and email enquiries professionally
IT and Systems Coordination

Coordinate maintenance and servicing of office equipment and internal systems
Liaise with third-party IT providers and support teams when required
Assist with setting up equipment, logins, and user access for employees
People and Culture Support

Coordinate onboarding for new starters, ensuring a smooth and welcoming experience
Support team activities, training sessions, and internal events
Act as a first point of contact for general staff queries and requests
Help foster a positive and collaborative workplace culture
Compliance and Administration

Assist with maintaining company documentation, records, and compliance processes
Support implementation of new procedures and systems to ensure operational efficiency
Help ensure documentation is accurate and up to date
Executive and Administrative Support

Provide ad hoc support to the management team
Assist with diary management, travel arrangements, and meeting coordination
Prepare documentation and materials for meetings and presentations
About You

The ideal candidate will:

Be highly organised with strong attention to detail
Have excellent communication skills, both written and verbal
Have a proactive and positive approach with a can-do attitude
Be comfortable managing multiple priorities within a fast-paced office environment
Work effectively both independently and as part of a team
Have strong organisational, time management, and problem-solving skills
Be proficient in Microsoft Office and general office systems
What’s on Offer

Salary between £32,000 – £35,000
Supportive and collaborative working environment
Varied role with exposure across multiple business functions
Opportunity for long-term career development
If you are an organised and adaptable professional looking for your next opportunity as an Assistant Office Manager, we would love to hear from you.

What You Need to Do Now:

If this sounds like the role for you, don’t wait - apply today with your up-to-date CV!

If it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

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