CMMS Administrator

Global Workplace Solutions is a division of CBRE providing integrated solutions across large multi-discipline property portfolios. We are an organisation that has people at the heart of its culture and our aim for this account is to deliver an exceptional service to BT.

Our BT Workplace team provide a full range of building maintenance services to their 7,000 buildings in the UK, from commercial offices and telephone exchanges to call centres and retail shops.

We encourage new ways of working, driving innovation, whilst always living to our RISE values.

Respect, Integrity, Service, Excellence

The role: PPM & CMMS Administrator

The PPM & CMMS Administrator provides administrative support to the maintenance and asset teams by processing planned maintenance and asset related changes within the CAFM system. The role focuses on accuracy, consistency, and backlog reduction, ensuring maintenance data remains reliable and up to date. This is a system and data administration role and does not involve technical, statutory, or compliance decision-making.
Key responsibilities are as follows:
Planned Maintenance Administration:
* Process approved changes to planned preventative maintenance (PPM) records
* Update PPM schedules, dates, and asset links as instructed
* Apply corrections to maintenance records where errors are identified
* Support bulk updates and backlog reduction activities
* Ensure maintenance records are complete and accurate

CAFM Data Entry & Data Quality
* Carry out routine data entry and updates within the CAFM system
* Ensure mandatory fields and references are completed correctly
* Maintain consistency in naming conventions and data structures
* Identify data errors or inconsistencies and flag them for review
* Follow documented processes and instructions precisely

Asset-Related Maintenance Support
* Support maintenance readiness for new or updated assets
* Assist with asset-linked maintenance updates as instructed
* Support maintenance aspects of project handovers where required

Workload & Backlog Support
* Assist with clearing CAFM and PPM backlogs
* Track completion of assigned tasks
* Maintain simple records of completed work
* Prioritise tasks as directed by the Data & Performance Manager

Person Specification:

Essential Experience
* Experience in an administrative role within facilities, maintenance, or property environments
* Hands-on experience using a CAFM or CMMS system
* Experience handling structured data or system records
* Experience managing high-volume and detail-focused administrative tasks

Essential Skills
* Excellent attention to detail and accuracy
* Confidence working with systems and data
* Ability to follow processes and written instructions
* Good organisation and time management skills
* Basic understanding of planned maintenance concepts

Desirable Experience
* Experience working with PPM and asset data, or maintenance systems
* Awareness of maintenance standards such as SFG20
* Experience supporting backlog remediation or data quality initiatives

Personal Attributes
* Methodical and process-driven
* Reliable and consistent in system use
* Comfortable with repetitive, accuracy-focused work
* Supportive, team-oriented approach

Our mission: To build a world-class business through exceptional service and exceptional people
Why CBRE?
Salary & Benefits: Enjoy a competitive salary with a comprehensive benefits programme, designed to make sure you feel valued in your role, with benefits that support the mental, physical, emotional and financial health for you and your family.
Learning & Development: Access LinkedIn Learning from day one with over 16,000 courses available, grow through our internal career pathways an unlimited training support on Talent Coach.
Values-Based Culture: We encourage new ways of working, driving innovation, whilst always living to our RISE values. Respect, Integrity, Service and Excellence.
Positive Work Environment: Over 74% of our colleagues would recommend us as a great place to work, according to our latest internal engagement survey.
Volunteering Days: Benefit from 2 paid volunteering days per year.
Exclusive Discounts: Nuffield gym memberships and restaurant discount cards
At CBRE, we value diversity and believe that everyone is extraordinary in their own way. We are an inclusive employer. Even if you are not sure you fit all the requirements for a particular role, we d still love to hear from you. There may be another opportunity within CBRE that is more suitable for you now or in the future.

Job description