Trainee Bid Coordinator
We have an exciting opportunity for a Trainee Bid Coordinator to join us at our Solihull HQ (with opportunities to collaborate across our regional offices).
If you are highly organised, detail-oriented, and motivated by working collaboratively in a fast-paced environment to deliver high-quality submissions, we’d love to hear from you.
This is a permanent full-time position, working 36.25 hours per week under our agile working framework.
About CPW
We are passionate and experienced mechanical, electrical and low-carbon engineers who enjoy bringing buildings to life in ways that are better for the world. We’re a friendly team intent on bringing sustainability to the building services industry through design.
We relish working collaboratively with our clients to solve their biggest problems. Our clients span a wide range of sectors, including healthcare, education, residential, commercial, industrial, pharmaceutical, zero carbon and the public sector. Through the application of research-led design, innovation, and sustainable methodologies, we create tailored solutions that meet client needs while delivering positive environmental outcomes and supporting net-zero carbon goals.
Our people are the beating heart of our organisation. With over 380 staff across 13 office locations, we run an international operation spanning the UK, Poland and India.
Our business is a family, where each person plays an important role in our success. Staff wellbeing is our top priority — we are invested in our people and aim to ensure everyone feels fulfilled and supported to be the best they can be. Ultimately, our people are our power.
Key Responsibilities
As a Trainee Bid Coordinator, you will play a key role in supporting the planning, coordination, and delivery of high-quality bid submissions. You will work closely with the wider bid and marketing team, supporting multiple submissions while learning best practice bid management processes.
You should be well organised, proactive, and comfortable managing deadlines in a dynamic environment.
Bid Coordination
- Supporting the coordination and delivery of bid submissions from initial enquiry through to final submission
- Assisting with the preparation of bid documentation, including formatting, proofreading, and ensuring consistency
- Collating information from internal stakeholders to support bid responses
- Managing bid timelines and supporting progress tracking against key milestones
- Assisting with drafting, editing, and reviewing written bid content where appropriate
- Ensuring submissions comply with client requirements and internal quality standards
- Supporting and attending bid meetings, including taking notes and tracking actions
- Assisting with post-submission activities, including capturing feedback and lessons learned
Content & Bid Library Management
- Supporting the development and maintenance of the bid library, ensuring content is up to date and accessible
- Assisting with the review and improvement of standard tender responses
- Maintaining CV and case study libraries for bid use
- Supporting the production and updating of case studies for both bid and marketing purposes
General Support
- Providing administrative and coordination support to Senior Bid Coordinators and the Head of Bids
- Assisting with document control, filing, and maintaining organised bid records
- Occasional travel to regional offices to support bid activities
Your Experience & Qualifications
We are looking for someone keen to develop a career in bid coordination, marketing, or business development. Previous bid experience is not essential; training and mentoring will be provided.
- Strong organisational skills with excellent attention to detail
- Good written and verbal communication skills
- Ability to manage multiple tasks and deadlines effectively
- Confidence working collaboratively with a range of stakeholders
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- A proactive approach with a willingness to learn and develop new skills
- Experience in an administrative, coordination, or professional office environment would be beneficial
What We Offer
We are invested in our people and offer a competitive benefits package to all employees, including:
- Excellent growth and career development opportunities
- A forward-thinking, agile approach to working
- Competitive pay and enhanced sickness, maternity, and paternity pay schemes
- Generous annual leave entitlement with the opportunity to buy and sell leave
- Recruitment referral bonus scheme
- Cycle to work scheme
- Electric vehicle scheme
- Eye care vouchers
- Employee Assistance Programme (EAP)
- Full allowance for team-building activities
Social and charitable giving is at the heart of CPW. You will have opportunities to engage in meaningful charity initiatives, client events, and local education programmes that help protect the future of our industry, communities, and environment.
Building an Inclusive Work Environment
We recognise our industry is underrepresented in terms of diversity and we are actively working to change this at CPW.
CPW is a place where we want all staff to feel safe, supported, and heard. Our mission is to create a truly inclusive environment where everyone feels a sense of belonging and can reach their full potential.
We are committed to making all stages of our recruitment process accessible. Please let us know if you need any assistance or reasonable adjustments during your application. We welcome open conversations about flexible working arrangements to suit individual circumstances.