RECEPTION AND FACILITIES ASSISTANT
GUILDFORD
£27,000 - £29,000
My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties.
This is an office-based role located in the office five days per week.
RESPONSIBILITIES
- Answer and deal with enquiries by phone, email or in person
- Provide a friendly and efficient service to internal staff in the collection and delivery of post
- Arrange and record courier deliveries to deadlines and budgets
- Process incoming and outgoing post including use of the franking machine
- Ensure the office is kept stocked and tidy
- Process cheque requests and petty cash requests
- Process daily banking and take to bank as needed
- Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment
- Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents
- To acquire sufficient knowledge of all equipment used
- Ensure all calls are responded to within the minimum period of time
- Welcome clients and visitors and ensure they are dealt with promptly
- Ensure meeting rooms are fully stocked and set up as required
- Provide an efficient service when booking meeting rooms and refreshments
- Open or close the Reception area at the beginning or end of the day
- Ensure the Reception area is kept tidy
- Updating the Facilities documents and systems
- Collating the Weekly Bulletin Newsletter
- Assisting with Friday breakfast and tuck shop orders and deliveries
- Assisting Archives team
- Ensuring compliance with quality standards
PERSON SPECIFICATION
- Have a positive attitude
- Have professional presentation
- Be able to work under pressure
- Have good communication skills
- Be computer literate
- Have good organisation and time management skills
- Have good problem solving and numeracy skills
- Have good accuracy and attention to detail
Please apply today for immediate consideration!