Construction Site Administrator

We have an exciting new opportunity at PCE for a Construction Site Administrator to work as part of our Projects team.
The Construction Site Administrator is responsible for overseeing all site administration on a project. They also remotely support projects with their HSE documents and uploading to Asite and provide support and training to all site-based end users of Asite in order to help in driving change to make everyone’s usage of Asite in line with WGLL & the AFSM. They support the Project Director and Project Manager in making a project compliant with all document administration and making sure that it is current and up to date, whilst working very closely with the BST, communicating any feedback and relevant information from site regarding Asite and systems in place. Always looking to work smarter and work towards streamlining all systems.
Summary
Contract: 10 Month Fixed Term Contract, Full Time
Location: Site, Glasgow
Reports to: Project Manager
Competitive remuneration package
25 days annual leave plus bank holidays, which increases during employment
Pension
Life cover
Private health insurance
Employee Assistance Programme (EAP)
Discretionary bonus, EOT Reward bonuses are based on business performance
Location
The Construction Site Administrator will be based at our project in Glasgow, Scotland
RESPONSIBILITIES
Responsibilities including but not limited to:
Project support
Project Documentation:
Uploading project documentation to the client platform, from Asite.
Auditing:
Auditing Asite ensuring project documentation is to the required standard and in line with process and procedures and the Asite Filing Structure Manual (AFSM).
Processes and WGLL:
Support projects with creation and implementation of working processes and task specific WGLL.
Project O&M Manual:
Collation of required content for O&M Manual
Project Admin:
Participate and support the project teams in project and programme planning and progress meetings. Take meeting minutes where required
Asite
Ensure all project daily diaries are closed out for the previous week
Ensure all project HSE Briefings are closed out for the previous week
Conduct audits of Project Document Management System (Asite) to ensure it is utilised by the project team and in line with the Asite Filing Structure Manual
Ensure all safety paperwork is completed and returned within expected timeframes
Ensure all safety paperwork is scanned and uploaded to Asite within expected timeframes
Ensure that the client receives copies weekly
Upload delivery tickets to Asite
Manage the return of the delivery notes from Slingers
Crew Related Tasks
Daily distribution of Build Packs
Weekly Safety Paperwork – distribute for completion, manage return, check for accuracy and upload to Asite
Order and allocation of PPE and upload of handover forms to Asite
Site Inductions
Manage the return of delivery notes from Slingers, to be then uploaded to Asite.
Populate site office noticeboards with information provided from construction admin and as directed by the PM
Ensure site office noticeboards are kept up to date with the latest information (Labour, Site operative of the month, Site holidays from shared calendar via hub employee portal
General Admin
Taking meeting minutes in project meetings, in line with PCE’s process
Supporting on addendums to Method Statements
Support and management of site personnel accommodation utility bills
Book meeting rooms, organise refreshments, site passes, and parking where required
Support absence management by reporting daily absences via PCE’s absence email
Work with HR to support site employees on the use of The Hub, Exelsys and Office365
Manage all site IT equipment and phones. Supported by the Business Support Team
Managing stock of stationery / cleaning equipment etc for site office
Support Operations Team by managing the receipt of non Asite related deliveries
Booking in deliveries on Client system
Support with the collation of Right to Work (RTW) documents as required for subcontract labour
Manage the coordination of all required site inductions, including required inductions and PPE for visitors
Managing the closedown of site office in regard to return of all PCE owned items
Ensure stock of all stationary equipment is acceptable, including required office refreshments
MSite
Set up of Msite Mini on site at the start of a project
sorting out any mini-issues with Msite support or reporting issues asap to head office
Add new employees/subcontractors to site
Send induction links project specific
On day 1 with CM/SM/HM ensure profile is complete, correct roles are allocated, all competencies are loaded and right to work is uploaded and verified
Reporting to HR any issues with Right to works
Daily audit to ensure everyone on site is signed in and has completed Novade briefing to be sent to BL/JK
Removal of leavers from site (just need to have site removed not profile)
Monthly auditing to ensure competencies, medicals and right to works are in date
liaising with subcontractors/employees to provide updated details when required - Update expiring competencies, medicals and right to works
Ensure Mini is returned to Head office at the end of a project
Key External Relationships
Client – ensure the client experience of project management/admin is a positive one, represents PCE in a professional manner at all times
REQUIRED SKILLS AND BEHAVIOURS
This role requires an organised and approachable person. The role holder will need to take ownership and will be responsible for supporting the project team with administrative tasks. They will need to be energetic, and results driven with a self-confident, flexible attitude. They will need excellent verbal and written communication skills and be thorough, paying attention to detail. They must be able to work on their own and be able to manage their own time sufficiently, prioritising the needs of the project. Promotes the company in a professional manner, matching the PCE values at all times:
Excellent communication and interpersonal skills
Proficient in Microsoft Office Suite and basic office equipment
Ability to multitask and stay organised in a fast-paced environment
Friendly and positive attitude
Good understanding and insight of Asite
Comfortable working in a highly busy environment
Contribute as part of a Team
Strong written and verbal communication abilities
Discretion and confidentiality in handling sensitive information
Ability to work to tight deadlines and see a job through to completion
Ability to use own initiative where required to complete tasks
Ability to challenge in the right manner to ensure that we are working efficiently and effectively
Proactive
Work in line with our 4 behaviours – Humble, Honest, Hungry Smart and People Smart
­ PCE will deliver great results through great leaderships
­ PCE will work effectively: individually, as team PCE and with partners
­ PCE will take pride in our abilities and what we deliver
­ PCE will be positive, and will act with integrity
­ PCE will always work safely
About PCE
PCE Ltd is an employee owned, forward-thinking superstructure and façade construction specialist, delivering HybriDfMA ‘system build’ solutions on some of the most exciting and innovative projects in the UK. PCE is driven to provide our client partners with the best value, construction speed, and the highest levels of safety and quality, throughout our project delivery. We are a business that strives to deliver the best in everything we do and don't accept second best.
Our people are our partners. Not only is PCE a company equally owned by our people through our Employee Ownership Trust, we believe in the power of employee voice. Our philosophy of engagement, involvement and participation mean our people help make the decisions that define our identity, drive our business, and shape our future, and we all share responsibility for the continued success of PCE as well as the rewards that may come with it. We are proud of our innovation, excellent health and safety standards and numerous best-in-field awards, including the RIBA Stirling award.
Why PCE?
In addition to the great benefits that come with being an employee-owned business, PCE has many reasons why we stand out:
Positive and motivated workforce through the eyes of our employee partners
A family-feel culture
Champions of employee engagement, employee voice and employee-driven change
Competitive remuneration package
Career progression opportunities
Individual development programmes
Full induction programme, with continued support and ongoing training
Commitment to continuous improvement governed by innovation, sustainability and advanced digital techniques
Our People
We are proud of the working environment we have created, which allows our people, teams and business to thrive. We want candidates with the right attitudes, behaviours and work ethic to be a part of the successful team at PCE, as we believe that great teams are made up of a diverse blend of strengths, backgrounds, views and experiences. If you are hungry, reliable, have a positive attitude and are a self-developer, we would love to welcome you to our team!
All applicants must have a legal right to work in the UK
All applications processed for legitimate recruitment purpose only
PCE Ltd is an equal opportunities employer