Payroll Coordinator

Job Title: Payroll Coordinator

Salary: £30,000 to £33,000

Location: Sittingbourne

Working Pattern: Monday–Friday 8.30am to 17.00pm

Location: Hybrid – 3 days in office, 2 day working from home

Role Purpose

The Payroll Coordinator is responsible for the accurate and timely end-to-end processing of payroll for over 2,000 employees across weekly and four-weekly payroll cycles. The role supports compliance with UK payroll legislation while contributing to the companies mission of quality, ethics, and community.

Core Responsibilities

Coordinate and accurately manage end-to-end payroll processing for 2,000+ employees on weekly and four-weekly payroll cycles

Ensure all payroll deadlines are met or exceeded

Reconcile payroll data, investigate discrepancies, and implement corrective actions where required

Assist with pension administration, including auto-enrolment assessments and pension contributions

Provide cover for the Payroll Manager during periods of holiday or absence

Carry out any other reasonable requests in line with the role

Learning & Development

Produce clear, well-documented payroll process notes with a focus on continuous improvement

Maintain awareness of changes in payroll legislation and government budgets impacting payroll processing

Apply up-to-date knowledge of PAYE, NIC, statutory payments, and payroll thresholds, including:

Redundancy payments

SMP, SAP, SPP, ShPP

SSP

Salary exchange initiatives

Team Collaboration

Liaise with teams across the business to ensure payroll data is recorded and reported accurately and on time, in line with company policies

Respond to payroll queries clearly, professionally, and efficiently

Support and guide team members in the effective use of People and Payroll systems

Produce payroll reports and provide data to internal and external stakeholders, including ONS, HMRC, and auditors

Knowledge, Skills & Experience

Minimum of 3 years’ experience in payroll coordination or a senior payroll support role

Confident user of payroll software (experience with Access systems desirable)

Strong understanding of UK payroll legislation and HMRC requirements

Excellent attention to detail with the ability to meet strict deadlines

Strong numerical ability and advanced Excel skills

Proven experience handling people data professionally and confidentially

INDAB