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The role
Orbit are delighted to be recruiting for a Governance Assistant to join us in this brand new role to Orbit Group. In this role you will provide support to the Governance team on all matters relating to the effective running of the Governance and Company Secretariat functions of Orbit, supporting all members of the team and the Group’s Board and Committee members.
The Governance Assistant will provide essential administrative and operational support to the governance team, supporting it to operate efficiently, compliantly, and in line with best practices. The role will ensure that the governance function runs smoothly, manage meeting logistics, draft agendas, track action items, and maintain records, facilitating effective decision-making and supporting overall governance compliance.
This role is part of Regulatory & Governance where you'll help us give colleagues the support and expertise they need to be brilliant.
What you'll achieve
Responsible for the administrative services and support to the governance and company secretariat function
Maintain the Group governance calendar, including the Board and Committee meeting schedules
Manage the governance team and company secretariat calendars, scheduling appointments, and booking meeting rooms or conference facilities.
Assist in the production of governance reports, papers, presentations and similar documentation
Support the Director of Governance and Company Secretary and Head of Governance liaison with the Chief Executive, Executive Directors, Board Chair and Board and Committee Members
Support with the budgeting and tracking of expenditure within the governance function
Contribute to the financial delivery of the service by booking facilities, catering, travel and resources via agreed procurement processes.
Process Board and Committee expenses
Raise purchase orders, check and goods receipt invoices for payment.What you'll bring
Essential skills
A confident, highly organised individual with excellent planning, prioritisation and time-management skills
Experience in an administrative support role in a large organisation.
Proficiency in both written (emails, reports) and verbal (phone etiquette, greeting visitors) communication
The ability to manage complex calendars, prioritise a heavy workload and meet shifting deadlines
Experience of handling confidential and sensitive information with discretion
Strong attention to detail and precision in data entry, proofreading documents, and maintaining accurate filing systems.
Ability to develop and maintain strong colleague relationships and deliver high standards of customer service.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, SharePoint).
Enthusiasm, flexibility, willingness to learn together with a “can-do” attitude.Desirable skills
Understanding of governance principles and the role of Boards in a not-for-profit or regulated sector.Why Orbit?
Choosing us means being rewarded in every sense.
Here’s what you can expect to enjoy with us.
A rewarding experience that works for you
We strive to create an inclusive experience with benefits and wellbeing programmes designed to help you, and your loved ones, to thrive. For a better work life balance, we offer flexible working opportunities for many roles.
A place to progress
From training programmes to professional qualifications, we provide opportunities to learn and develop at every stage of your career. Whether you’re a student, graduate or experienced professional we’ll support you to grow.
For leaders, our tailored development journeys are designed to stretch and strengthen your leadership skills. As well as practical training, we give you access to renowned business schools and experiential programmes for greater breadth and depth of learning.
A purpose to feel proud of
We’re proud to make a difference to people together. We’re values-driven with a commercial focus on performance - because the more profit we make, the more we can achieve for people.
What brings us together is a passionate belief in progress and people.
Read more about the values and purpose that drive us on our careers website.
How we hire
We aim to make our hiring process simple and fair:
Online application
Interview(s)
Decision and offerWe put the safeguarding of our customers, colleagues and contractors at the heart of everything we do and as such, certain roles will be subject to a DBS check
Salary description
£25000.00 - £28500.00 per year