Compliance Admin

Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Job Title: Facilities Administrator
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Administrator to join the team located in Darlington.
The successful candidate will be responsible for all aspects of administration duties in support of the Operations team.

Key Tasks

Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed

Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training - seek support from the EHS Coordinator with booking training

Support with the administration of workplace inspections

Analyse the waste data and produce stats

Support the technical team with timesheet data entry

Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date

Support the workplace managers with the raising of purchase orders

Support workplace managers with the maintenance of distribution lists

Expense support for both soft and technical

Support with IT and phone issues for both the soft services and technical teams

Assist with PPE records ensuring this is maintained and updated

Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion

Provide cover for the technical administrator during sickness and leave

Person Specification

Self-motivated with good written and verbal communication skills

IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software

Able and flexible handling a wide variety of items on a daily basis

Ability to work under pressure

Customer Service skills

Able to communicate with all levels of staff in a polite and efficient manner

Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments

Ability to prioritise workload to effectively meet deadlines

Strong proven Customer Service experience