Responsibilities
* Lead the payroll function to ensure all employees are paid accurately and on time.
* Manage the input and maintenance of payroll records, ensuring accurate recording of pay, benefits, overtime, absence and other adjustments
* Manually checking Human Resources and managers salary calculations.
* Ensuring that the monthly and annual reporting cycles to HMRC, pension providers and others are met.
* Overseeing the implementation of annual pay review changes to ensure that all elements are accurate
* Participating in annual salary surveys such as those required by the Office of National Statistics
* Ensuring that accurate and up to date records are maintained using agreed systems, which facilitate the production of management information and ad hoc reporting.
* Managing Pensions reporting, auto-enrolment, and compliance, for all staff, working alongside Pension
* Advisors and Human Resources as required
* Provide market-based benchmarking data as required.
* Preparing documents, files and reports for annual audit purposes including TPS, HMRC and statutory requirements
* Assisting with colleagues’ payroll queries and liaising with Human Resources as appropriate
* Being proactive in communicating with colleagues and other departments
* Assist with ad hoc tasks as required.
* Ensure compliance with HMRC regulations, including
* PAYE, NI and statutory payments such as SSP, SMP and SSP
* Prepare and submit of monthly and annual returns including FPS, EPS, P11Ds and year-end processes
* Respond to payroll queries from staff in a timely and professional manner, escalating complex issues where appropriate
* Maintain confidentiality and data protection standards in line with GDPR
* Support in system upgrades and the implementation of process improvements and automation
* Maintain accurate records and documentation for audit purposes
* Assist with the documentation of processes and system improvements
* Ensure the continuous smooth running of the department in periods of absence (e.g. annual leave)
* To assist with any other duties as required by the Foundation Director of Finance
* Additional duties
* The post holder must comply with the Data Protection Act 1988, the Computer Misuse Act 1990 and all other policies as detailed on the Foundation Hub and in the staff handbook.
* To report any Health & Safety problems to the Health & Safety Manager.
Experience/Knowledge:
* Proficiency in payroll systems and Microsoft Office, particularly Excel
* Ability to identify problems and solutions.
* Understanding of data protection legislation and implications
Desirable:
Experience using the payroll system iTrent or similar
Familiarity with independent school structures and staffing models
Experience of working within education, charity or SME environments
Knowledge of Teacher’s Pension Scheme
Worked in a similar role within a multi-site organisation of a similar size (1,000+ employees)
Skills/Abilities
High degree of accuracy and meticulous attention to detail.
Highly organised and structured.
Ability to manage time effectively, prioritise tasks and meet deadlines
Excellent interpersonal and communication skills
Ability to build effective working relationships
with key colleagues outside of the Finance Department.
Ability to work independently and as part of a team
Discretely being able to manage confidential matters
Ability to deal confidently with payroll queries.
Qualifications
Competent English Language skills
Recognised payroll qualification (minimum CIPP Level 5) or suitably qualified by experience.
Proven experience in a Payroll Management role, ideally within the education sector
Strong knowledge of payroll legislation and pension schemes
Salary description
£52000.00 - £56000.00 per year