We are searching for an ASSISTANT PURCHASE OFFICER to support different projects for a client in the energy sector in the region of Brussels.
This job is situated in the office in Brussels (2x/week) and remotely.
Responsibilities
To support the purchase department, the client is requesting a service for operational support.The service will be responsible/managing the following service expectations:
- Administrative service within the purchasing department.
- Strict follow-up of the purchasing process and the creation of purchase orders within the deadline
- Support the internal customer & suppliers regarding the purchase orders on SAP and the Ariba network
- Creation/modification/adaptation of purchase orders in SAP in different purchasing groups.
- Creation and follow-up of contracts in SAP
- Monitoring of functional mailboxes
- Process optimization and collaboration with Excellence team.
- Support the Project Manager in the day-to-day coordination and follow-up of project activities.
- Monitor project progress, track action items, and ensure deadlines are met.
- Prepare and deliver project demonstrations (demos) to stakeholders and end users.
- Develop, maintain, and support training materials and user documentation.
- Collaborate closely with colleagues based in Berlin to ensure smooth project execution and alignment.
- Act as a point of contact for users and stakeholders, answering project-related questions and providing guidance.
- Draft and send project communications, including updates, announcements, reminders, and follow-up emails.
Qualifications
Required expertise:
- Good practice of SAP MM and Microsoft applications
- Knowledge of SAP Ariba is a plus
- Good analytic, organizational competences
- Ability to establish a good relationship with internal customers
- Be proactive and communicate with ease
- Knowledge of the purchasing process is essential
- Team player and willing to assist other team members when necessary
- Autonomous, willingness to learn
- Identify improvement topics in daily business and transform them (together with Process owner) in a business case.
- Bachelor's degree in a technical and/or administrative field or equivalent experience.
- Fluent in English (speaking and writing) is mandatory
- Fluent in at least one: French/Flemisch
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