Operations Administrator

Are you a strong administrator with a flexible attitude and ability to juggle various different tasks at once? Then this role may be perfect for you!
This position ensures smooth and accurate onboarding and offboarding of contractors, as well as coordination of related logistics. You will manage administrative information provided by the sales team, maintain compliance with internal processes, and contribute to improving workflows across Operations. The role connects multiple departments and involves frequent coordination with Account Management, Recruitment, Global Accounts, partners, and internal staff.
Contractor Administration & Sales Support

• Handle and verify full contract administration (onboarding/offboarding) in line with internal procurement, legal, and compliance requirements.
• Manage insurance-related administration.
• Provide strong support to contractors and assist sales and recruitment teams.
• Identify issues and initiate follow-up actions.
• Serve as the main contact point for stakeholder queries.
• Coordinate with in-country partners for employment and onboarding matters
• Ensure all compliance steps are met, helping contractors obtain required documents, bookings, and certifications.

Process Monitoring

• Track timely submission of required forms and data.
• Determine which transactions require administrative handling.
• Follow up on missing documents and escalate when needed.

Logistics

• Arrange logistics for contractors and internal staff, including visas, work permits, travel, and accommodation—often under strict deadlines.
• Support local registrations such as social security numbers, tax IDs, or special tax applications.

Reporting & HSE

• Prepare reports to provide insights and highlight improvement areas.
• Assist with weekly headcount and ad-hoc reporting tasks.
• Maintain safety standards, identify risks, and promote safe working behavior.
• Provide feedback to ensure compliance.
• Participate in the regional HSE team.

Requirements

• 3-5 years of working experience focused on Administration, Business management, HR or Commercial.
• Excellent English, written and spoken.
• Excellent project management skills, a positive attitude towards challenges and joy in working and communicating with different people around the world
• Great at prioritizing and planning
• Collaborative attitude who can adjust quickly to changes
• Knowledge of the secondment branch is preferred
• Navision, XRM, or Wizard experience is preferred.
• Experience streamlining and optimizing processes 
• Pragmatic, flexible and a solution thinking attitude, Entrepreneur, imagination, and independent

Benefits

• Holidays: 26 paid holidays (+14 day possible to buy)
• Travel cost reimbursement: 23 cents per KM when traveling by car, or 100% reimbursement when traveling via public transport.
• Bonus Potential (annual, not fixed)
• Full-time contract (32 hours minimum)
• Ideal start date beginning January
• The opportunity to take on responsibility and act independently in the field.
• The chance to be part of globally operating company.
• The support of a motivated and diverse team, which is always on hand with support, advice and humor.
• Hybrid work model (3 times a week at the office)
• Coffee, tea, water and fresh fruits in the office

Application ProcedureIf you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.