(Junior) People & Admin Generalist (m/f/d) - Maternity Cover
Your Tasks
People Operations & HR Support
- First point of contact for employees regarding HR-related queries (leaves, health insurance, etc.)
- Support with onboarding and offboarding procedures
- Scheduling doctor appointments for health surveillance (medicina del lavoro)
- Coordination of employee attendance and tracking
- Monthly collaboration with payroll provider (data collection, draft review, approvals; INAIL, ENPALS)
- Management of recruitment processes (posting ads, coordinating with universities, interview scheduling)
- Preparation of employment documentation: contracts, amendments, letters
- Coordination of workplace health & safety initiatives and communication with H&S consultant
- Support with mandatory surveys (ISTAT, etc.)
Administrative & Office Tasks
- Daily monitoring and handling of the legal PEC inbox
- Administrative support to the Managing Director (filing, follow-up, documentation)
- Coordination with service providers (mobile phones, office supplies, travel tools)
- Interaction with tax/labor consultants as needed for HR-related matters
- Data entry and archiving of HR documentation
Your Profile
- Previous experience in administrative and/or HR support roles (internships or junior positions included)
- Strong organizational and multitasking skills
- Proactive and solution-oriented mindset
- Comfortable using MS Office tools and digital admin platforms
- Discretion and professionalism when handling confidential information
- Fluent Italian, good English (B2 or above)
About us
We Are Era is the first pan-European studio and talent agency with offices in Amsterdam, Berlin, Cologne, Paris, Milan, and Stockholm. Our vision? To shape the zeitgeist in an era of movements - and we've been successful: our productions and campaigns for broadcasters, brands, and NGOs have won multiple awards. We create stories with impact and attitude, developed and told by and for people across Europe. Our projects range from TV productions and fictional series to innovative formats on social video platforms such as YouTube, Instagram, Twitch, and TikTok. We build social influencers and artists into cross-platform personality brands that are now present on social media, TV, podcasts, the big screen, and in the music charts. Our international team of 250 speaks all languages - from mainstream to subculture, from the Friday For Future movement to K-pop culture. Together, we offer our partners a fast-lane ticket to every community in Europe. Are you ready to shape the zeitgeist with us? Join the movement!
What do we offer
- The opportunity to actively shape Europe's largest studio & talent agency
- Unique projects and the chance to work with sought-after products and brands
- The freedom to develop your own ideas and work on them independently
- Flat hierarchies and the chance to make a difference
- A dynamic team with colleagues from all over the world
- Regular team and company events and after-work drinks to get to know each other, exchange ideas, and be inspired
- Flexible working hours, including mobile office options
- Work from any We Are Era location in Europe
- Dog-friendly office and vibrant co-working space in Milan
- Daily meal vouchers for any worked day