Key Responsibilities
Leadership Support and Office Coordination
* Manage day-to-day workplace operations to ensure a highly organized and productive professional environment.
* Act as a dedicated personal assistant to the directors, handling scheduling, travel logistics, and personal administrative errands.
* Filter executive communications by overseeing email inboxes, answering phone inquiries, and prioritizing urgent matters.
* Record comprehensive minutes during high-level meetings and track the progress of assigned action items.
* Exercise independent judgment and handle complex corporate or personal challenges objectively, especially during the absence of the executive team.
* Supervise the supply inventory, order necessary equipment, and coordinate internal recruitment processes including posting listings and scheduling candidate interviews.
Compliance, HR, and Corporate Governance
* Oversee corporate records, documentation, and filing systems on the central digital drive to align with funding body requirements.
* Monitor employee attendance, leave requests, and behavioral standards through the company HR management platform.
* Coordinate training documentation and support workforce welfare initiatives alongside operational leadership.
* Keep organizational policies and statutory documentation completely up to date to guarantee full regulatory readiness.
* Oversee community engagement tracking, corporate social responsibility records, and the distribution of external newsletters.
Financial Administration
* Coordinate financial records by gathering quarterly invoice data and tax paperwork for the corporate accountant.
* Administer payroll documentation, distributing pay slips and processing year-end or termination statements.
* Assist with the preparation of materials required for routine internal audits and monthly budget reviews.
* Track critical fiscal deadlines regarding value added tax submissions and independent self-assessments.
Tenders and Bidding Support
* Contribute to procurement efforts by compiling necessary evidence, completing registration forms, and proofreading grant proposals.
* Design professional presentation documents, agendas, and background papers for upcoming stakeholder conventions.
* Help the business target fresh funding pathways by strictly managing the timelines for contract submissions.
Candidate Profile
Experience and Skills
* Background functioning as an office manager, executive assistant, or personal secretary to senior corporate directors.
* Experience handling confidential data, payroll systems, and corporate tax tracking alongside qualified accountants.
* Capabilities in proofreading, formatting, and gathering evidence for public sector tenders or commercial funding requests.
* Familiarity with HR software, shared network drives, and formal minute-taking practices.
* Analytical mindset with the capacity to coordinate a varied workload under minimal direct supervision.
* Background working within government-funded sectors, training providers, or multi-company corporate groups is advantageous
Salary description
£35000.00 - £45000.00 per year