Site Administrator & Document Controller

Site Administrator / Document Controller

Location: Grimsby, UK
Contract: 12 Months
Hours: 37 Hours per Week
Sector: Offshore Wind

Our client, a major offshore wind farm developer, is seeking a Site Administrator / Document Controller to join their Operations & Maintenance facility in Grimsby on a 12-month contract basis.
This position offers a varied role with approximately 75% site administration responsibilities and 25% document control duties, supporting a busy offshore wind operations team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while maintaining high standards of document management and project compliance.

Key Responsibilities Site Administration (75%)
Provide general administrative and secretarial support to the site team
Arrange travel, accommodation, meeting rooms and team events
Welcome visitors and manage incoming calls and enquiries
Coordinate communication across internal departments and stakeholders
Handle incoming and outgoing correspondence
Maintain office filing systems and records
Raise and track purchase orders and support team requisitioning activities
Coordinate meetings, prepare agendas and record meeting minutes
Organise team workshops, conferences and events
Support training coordination activities for approximately 48 personnel
Undertake additional ad hoc administrative duties as requiredDocument Control (25%)
Support the document management function within the Operations & Maintenance team
Assist managers and project teams with document workflow processes and requirements
Ensure accurate traceability and control of project documentation throughout the document lifecycle
Maintain compliance with established document control procedures and standards
Ensure documentation is accurately stored, maintained and easily retrievable
Monitor incoming drawings and documents, distributing them in accordance with document distribution requirements
Perform document management verification activities with contractors and suppliers
Provide support, guidance and training to project personnel on document management systems and processes
Support project close-out documentation activities and reporting requirementsRequirements
Significant experience within a Document Controller, Site Administrator, Project Administrator or similar role
Experience supporting large, multidisciplinary engineering, construction, infrastructure or energy projects
Strong understanding of document management processes, procedures and best practice
Experience using Electronic Document Management Systems (EDMS)
Proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access and SharePoint
Excellent organisational skills and attention to detail
Strong communication and stakeholder management abilities
Ability to manage multiple priorities and deadlines in a fast-paced project environment
A proactive, service-focused and team-oriented approach
Experience working within engineering, construction, renewables, offshore wind or similar sectors would be advantageous
Knowledge of engineering and construction document lifecycles and workflows is highly desirableWhat's on Offer
12-month contract with a leading offshore wind developer
Opportunity to support a major renewable energy project
Dynamic and collaborative working environment
Grimsby-based role supporting a key Operations & Maintenance facilityFor further information or to express your interest, please apply with your latest CV.

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