York/Hybrid
£24,839.36 per annum (FTE £31,049.20 per annum)
12 Months Fixed Term Contract, Part Time (28 hours per week)
We’re looking for an organised and proactive HR Assistant to join our People Shared Services team on a 12-month maternity cover contract.
About the role
Working as part of a busy People Team, you’ll provide a high-quality HR administration service across the employee lifecycle, supporting areas including recruitment, employee changes, absence, learning and development and employee benefits.
You’ll maintain accurate and confidential employee records, process new starters and changes on our HR and payroll system, prepare contracts and other HR documentation and respond to queries from colleagues, candidates and managers. You’ll also support pre-employment and compliance checks, including right to work, references and DBS checks, as well as Occupational Health referrals and regular data audits.
As a first point of contact for general HR enquiries, you’ll provide straightforward guidance on policies and processes, escalating more complex matters where appropriate. You’ll also have the opportunity to support wider People Team projects and identify ways we can continue to improve our systems and processes.
This is a varied role where accuracy, organisation and great customer service are key.
About you
You’ll have solid experience of HR administration within a busy environment and a good understanding of employment legislation and HR processes. Highly organised and able to manage competing priorities, you’ll have excellent attention to detail and be confident working accurately to deadlines. You’ll be a strong communicator who can build positive relationships with colleagues at all levels and provide a friendly, professional and responsive service.
You’ll be comfortable using Microsoft Office applications including Word, Excel and Outlook, as well as HR software systems, and will be confident handling sensitive and confidential information. You’ll be proactive, flexible and willing to use your initiative to solve problems and improve ways of working.
A CIPD/Level 3 qualification would be advantageous but are not essential.
How to apply
If you share our passion and this role sounds like you, then we’re looking forward to hearing from you.
Please submit your CV and supporting information via our online application platform.
The closing date for applications is 8th November 2026
Interviews will take place on tbc
We reserve the right to bring the closing date forward should enough quality applications be received prior to the current closing date.
Additional Information
Applications are welcome from all, regardless of age, disability, marriage or civil partnership, pregnancy or maternity, religion or belief, race, sex, sexual orientation, trans status or socioeconomic background.
We positively encourage applications from people from marginalised backgrounds, including but not limited to those with experience of living in poverty.
We are committed to being an anti-racist organisation and operate an anonymised recruitment process so that bias is eliminated from the shortlisting process.
In support of our approach to flexible working, we are happy to receive applications from those seeking full-time employment, as well as those who may want to share the role on a part-time basis. When making your application, please state whether you want to be considered for either full or part-time work and, if part-time, the number of hours per week you would be looking for.
At JRF we’re at our best when we’re continually building on trust, showing we care and making a difference – and hope others will do the same. So, for those roles which allow it, we’re developing a more blended approach to how and where you work. This means you can expect to work flexibly between the office and home with an expectation of one day in the office a week.
We offer a supportive and flexible workplace. For details about our benefits click here: JRF Benefits
We are a Disability Confident Employer. This means that we are committed to the recruitment, progression and retention of disabled individuals. We shall also offer interviews to disabled candidates who meet the minimum criteria for the job. If you have a disability, please tell us if you would like to be considered for an interview under the Disability Confident Scheme.
If you have any additional needs and need reasonable adjustments to be made to the interview process, please let us know
Salary description
£24839.00 - £24839.00 per year