As a valued partner of a leading global organisation, Aquent is seeking a highly organized and detail-oriented individual to join a dynamic engineering team. This is an exceptional opportunity to make a tangible impact by ensuring the seamless administrative and financial operations for critical automation projects that are shaping the future of logistics and supply chain technology. Your dedication will directly contribute to the efficiency and success of groundbreaking initiatives across vast geographical regions.
About Our Client
Our client is a global leader in innovation, driving advancements in logistics and operational efficiency. They are at the forefront of deploying cutting-edge warehouse automation solutions, enhancing speed, reliability, and scale across their vast network. Joining this team means contributing to a mission-critical function that underpins the success of their ambitious projects and continued growth.
About the Role
We are looking for a dedicated and flexible administrative professional to provide essential support to a small, impactful engineering team. This unique part-time contract role offers significant flexibility, allowing you to manage your work schedule around your life, typically requiring about one hour per day. You will play a crucial role in maintaining accurate budget and contractor records, directly enabling the smooth deployment of advanced warehouse automation technologies. Your meticulous attention to detail and proactive approach will be vital in supporting a team that is building the future of operational excellence.
What You’ll Do
- Provide comprehensive calendar management, travel bookings, and event planning support.
- Manage and track action items to ensure project progress.
- Review and approve contractor invoices and expenses, accurately recording them in the budget tracker.
- Maintain the budget tracker, ensuring it reflects current actual spend against budget by region.
- Assist in the production of monthly budget reports, including actuals and forecasts.
- Track contractors’ start and end dates, as well as their onboarding status.
- Raise and follow up on purchase requests and funding approvals within the internal ordering system (full training provided).
- Offer general scheduling and administrative support to the engineering team.
What We’re Looking For
Must-Have Qualifications:
- Exceptional organisational skills with a proven ability to work independently, accurately, and reliably.
- Excellent written and spoken English communication skills.
- Comfortable and confident working with spreadsheets and performing basic budget and finance administration tasks.
- Demonstrated dependability and a proactive approach to managing responsibilities.
- Willingness and aptitude to learn internal finance and ordering systems (comprehensive training will be provided).
Nice-to-Have Qualifications:
- Previous experience with large-scale internal systems or administrative support within a fast-paced, global environment.
Client Description
Our Client is a FTSE 100, multinational technology company no longer known for just one thing. Their areas of expertise include e-commerce, cloud computing, digital streaming, artificial intelligence, original entertainment… the list goes on. Despite being primarily digital, their aim is to be the most customer-centric company in the world.
Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.
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