Office Manager

Job Title: Office Manager

Location: Mayfair

Contract Type: Temporary

Duration: 1-3 months

Pay: £25-£29 per hour

Working Hours: Monday to Friday, 9am-6pm

Role Overview & Dutie

The Office Manager serves as the face of the office, creating a warm, professional and welcoming environment for employees, visitors and stakeholders. Combining front desk responsibilities with the day-to-day management of office operations, this role plays a key part in ensuring the workplace runs smoothly, efficiently and to the highest standard, while supporting the wider business with exceptional service and attention to detail.

Office Management

Oversee the day to day running of the office, ensuring facilities, supplies, catering, and shared spaces are maintained to a high standard.
Manage office maintenance, repairs, housekeeping, health & safety, and security, liaising with contractors, building management, HR, IT, and other key stakeholders.
Coordinate office projects, improvements, and workplace enhancements.
Manage office administration, including filing systems, budgets, expenses, supplier payments, mail, deliveries, and invoice processing.
Ensure meeting rooms are fully equipped and prepared for internal and external meetings.
Organise meetings, room bookings, office events, team activities, and company communications.
Maintain internal documentation, employee contact lists, and office procedures.
Provide general administrative support across the business and act as the main point of contact for office-related matters.Executive Support

Provide diary management and administrative support to the CFO, COO, and senior leadership team.
Coordinate domestic and international travel arrangements, including flights, accommodation, and travel tracking.
Support stakeholders across the business with ad hoc operational and administrative activities.Reception & Visitor Experience

Act as the face of the office, delivering a professional, welcoming experience for employees, visitors, and stakeholders.
Manage reception activities, including greeting visitors, coordinating access, handling deliveries, and arranging refreshments.
Maintain reception, meeting rooms, and communal areas to ensure a tidy, organised, and professional working environment.
Foster a positive office culture by creating an engaging and welcoming workplace atmosphere.Experience, Skills & Attributes We're Looking For

Experience in both Office Management and Executive Assistant responsibilities within a fast paced environment.
Strong organisational and multitasking skills.
Customer service oriented with a friendly, approachable and outgoing demeanour
Proficient in Microsoft Office and office management systems, including diary, travel and meeting coordination.
Excellent communication and stakeholder management skills, with the ability to build effective relationships across all levels of the business and with external suppliers and contractors.
Proactive, detail oriented and professional with strong problem solving skills and discretion when handling confidential information.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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