Scheduling Administrator

Scheduling Administrator (Temporary)

Location: Whiteley
Job Type: Temporary
Hours: Full-time

Are you an organised and proactive administrator who thrives in a fast-paced environment? Do you enjoy coordinating multiple tasks, speaking with a variety of stakeholders, and ensuring everything runs smoothly behind the scenes?

We are currently recruiting for a Scheduling Administrator to join a busy and supportive team on a temporary basis. This is an excellent opportunity for an experienced administrator who enjoys working in a highly organised, technology-driven environment and is confident communicating with clients, engineers and contractors over the phone.

The Role

You will play a key role in supporting the delivery of planned maintenance services across a portfolio of public sector clients. You will be responsible for coordinating maintenance activities, managing service tickets, maintaining accurate records and ensuring compliance documentation is completed and updated correctly.

This is a varied position where strong organisational skills, attention to detail and excellent communication abilities are essential.

Key Responsibilities

Managing and administering planned maintenance work orders and service requests
Scheduling engineers and subcontractors, coordinating site access and resources
Updating client records and asset information within CAFM and service management systems
Ensuring maintenance paperwork and compliance documentation is completed accurately and on time
Updating client portals and systems with work progress and completion details
Liaising with clients, engineers, contractors and internal teams to ensure works are completed within agreed timescales
Raising purchase orders for materials and subcontractor services
Handling client enquiries and providing a professional, responsive service
Supporting monthly reporting and management information requirements
Maintaining accurate records and assisting with compliance across maintenance contracts
Providing general administrative support and team cover as requiredAbout You

We are looking for someone who can hit the ground running and is comfortable managing multiple priorities in a busy operational environment.

You will ideally have:

Previous administration, coordination or scheduling experience
Strong organisational skills and excellent attention to detail
Good Microsoft Office skills, particularly Excel
Excellent verbal and written communication skills
Confidence using databases, service management systems or CAFM platforms
The ability to build strong relationships with clients, contractors and colleagues
A professional and customer-focused approach
Strong telephone communication skills and confidence dealing with stakeholders daily
A proactive attitude and the ability to work independently as well as part of a team
Confidence learning new systems and working across multiple digital platformsWhat's in it for You?

Immediate temporary opportunity
Join a friendly and supportive team
Varied and fast-paced role with plenty of responsibility
Opportunity to work within a well-established facilities maintenance environment
Gain experience supporting a range of public sector contractsBenefits of becoming an Office Angels Temp:

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Access to Boost, for online discounts
Timesheets can be completed on mobile devices
Discount schemes
Access to Well-being platforms
FREE access to online LinkedIn Learning courses.

If you're an experienced administrator with excellent coordination skills and enjoy being the central point of contact in a busy team, we'd love to hear from you. Apply today! Next steps… Contact Kat Bennett at Office Angels South Coast at (url removed) to hear about this or other opportunities. Alternatively, upload your CV to the Office Angels Website homepage.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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