Administration Assistant

An excellent opportunity has arisen for an experienced Administration Assistant to join a busy professional services team in York.

This is a varied role where you will provide essential administrative, reception and office support, helping to ensure the smooth day-to-day running of the office. You will be a key point of contact for clients, visitors and colleagues, so a professional and approachable manner is essential.

The Role

Reporting to the HR & Office Manager, you will support the wider business with a range of administrative, reception and facilities responsibilities.

Reception & Administration

* Act as the first point of contact for clients and visitors.
* Manage a busy reception area and multi-line telephone system.
* Manage the storage and retrieval of files, deeds and Wills, ensuring accurate records are maintained.
* Record the removal and return of files, deeds and Wills.
* Scan and archive closed files and maintain accurate records.
* Carry out general administrative duties including photocopying, scanning and document distribution.
* Monitor and respond to web enquiries.

Office & Facilities

* Ensure reception equipment is operational and report any maintenance issues.
* Order and maintain stationery and office consumables.
* Arrange couriers and deliveries, including urgent collections and deliveries where required.
* Obtain quotes and place orders for office furniture.
* Assist with general office maintenance and report any defects.
* Prepare meeting rooms and arrange refreshments and catering.
* Carry out weekly fire alarm testing.

Financial & Compliance

* Manage receipts for cash and cheque payments received at reception.
* Handle petty cash and banking duties.
* Process credit and debit card payments and complete end-of-day reports.
* Distribute payment receipts to relevant colleagues.
* Organise swears and take certified copies of identification documents.

Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial.

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly