We have a fantastic opportunity for an incredibly organised, conscientious and discreet Executive Assistant to join a fabulous company in the West End on an 12m+ FTC.
As the Executive Assistant (EA) you will provide dedicated, high-level support to a VP, including extensive diary management, international travel arrangements, email management, event coordination, general administration and more.
This is a fast-paced, international role that requires strong multi-tasking, a keen eye for detail and the ability to be two steps ahead; it would be ideal for someone who loves supporting at a senior level in a global environment.
We’re looking for someone with prior experience as a PA / EA, ideally in the media industry, who is confidential, highly organised and is able to proactively problem-solve in an ever-changing environment.
Please note: This role is based in the office in Central London 4 days per week, with 1 day working from home.
Key responsibilities as the EA will include:
* General day-to-day support to the VP
* Extensive diary management - managing conflicting and changing diaries and itineraries
* Managing complex international travel bookings, accommodation and itineraries
* Organising relevant visas and documentation as required
* Coordinating in-person and online meetings across various time-zones
* Collating global company information for collation and presentation in various formats (presentations, newsletters etc.)
* Managing email inboxes
* Producing detailed reports and presentations
* Coordinating company events including online meetings, conferences and more
* Collating expenses
* Maintaining team databases and systems
And more.
What we’re looking for:
* Experience in fast-paced, international PA / EA roles, ideally in the media industry (or related fields)
* Excellent organisational skills and strong time-management capabilities
* Strong experience in international travel and meeting arrangements
* Fast and accurate secretarial skills
* Confident communication skills with the ability to liaise professionally at all levels, internationally
* Resilience, assertiveness and professionalism to act as a proficient, yet respectful gate-keeper
* Accurate written skills with strong proofreading abilities – experience producing reports and documents
* Solid research, analysis and data collating capabilities
* Highly confidential nature and the ability to act with discretion
* Proactive, ‘can-do’ attitude and problem-solving capabilities
* Ability to work proactively at pace, in an ever-changing environment
* Strong MS Office skills including Outlook, PowerPoint, Word and Excel
Interested in this fantastic EA role?
If you have the skills and experience that we’re looking and are interested in this fantastic 12m+ FTC, we want to hear from you ASAP! Please submit your CV, quoting ‘DH - Executive Assistant / PA Contract – Central London
Salary description
£42000.00 - £47000.00 per year