Document Controller

Essential Abilities, Duties and Responsibilities

Document Management & Control

You will report directly to a director and will look after the following;

Acting as the lead interface for the internal and (if relevant) clients external document control system.
Ensure all project documentation is stored and up to date on the internal document control system (4Projects/Viewpoint)
Ensure all relevant documentation is uploaded to the client's document control system, maintaining up to date, organised and tidy folders and supersede old documents with new revisions.
Ensure a document tracker is created and kept up to date for all documents submitted to the Client/ Principal Contractor
Filing Drawings and all other relevant Temporary Works documents
Ensure permits, HAV's, Scaffold, Excavation and Temporary Works inspections are filed on the internal document control system
Coordinate the distribution of drawings, technical documents, and project information to internal and external stakeholders.
Ensure all project records, registers, and document control systems are kept accurate and up to date.
Review and quality-check documents before issue, ensuring compliance with project requirements and company standards.
Need to have previous experience of using 4Projects/Viewpoint (EDMS management system).

Skills & Experience

Previous experience in a Document Controller role within construction or a related industry.
Strong understanding of document management processes and version control.
Experience using electronic document management systems (EDMS).
Proficient in Microsoft Office, including Word, Excel, and Outlook.
Excellent organisational skills with a strong eye for detail.
Ability to manage multiple priorities and work to tight deadlines