Executive Assistant

Executive Assistant
Location: Beccles
Salary: Competitive DOE
Contract: Fixed-Term Contract (Up to 12 Months)
Hours: Monday to Friday, 07:30am to 4:30pm (1-hour unpaid lunch break)
  
Hales Group are delighted to be recruiting for an experienced Executive Assistant on behalf of a well-established business in the Beccles area.
  
This is a varied and rewarding role providing high-level support to senior leadership, while acting as a central point of coordination across the wider business. Working closely with multiple departments, you will play a key role in managing business reporting, communications, administration, employee engagement initiatives and operational support activities.
  
This opportunity would suit an experienced Executive Assistant, Personal Assistant, Office Manager or Senior Administrator who thrives in a fast-paced environment and enjoys working across a broad range of responsibilities.
  
Key Responsibilities

Provide confidential support to senior leadership
Coordinate and prepare management reports, KPI data and business information
Maintain business records, reports and confidential documentation
Organise meetings, business reviews and internal events
Support internal communications and employee engagement activities
Manage and maintain SharePoint sites, Microsoft Teams structures and business documentation
Coordinate travel, accommodation and visitor arrangements
Support customer, stakeholder and business visits
Maintain business templates, records and key administrative processes
Provide administrative support across a range of business functions
Manage annual leave and absence records for the management team
Support the development and improvement of reporting systems and administrative processes
Act as a point of contact for external enquiries and community engagement activities   
Skills & Experience

Previous experience in an Executive Assistant, Personal Assistant, Office Manager or Senior Administration role
Excellent organisational and time management skills
Strong attention to detail and ability to handle confidential information with discretion
Advanced Microsoft Office skills, including Excel, Word, Teams and SharePoint
Experience producing reports and coordinating management information
Strong communication and stakeholder management skills
Ability to manage changing priorities and work to tight deadlines
A proactive, professional and adaptable approach
Confidence using initiative and identifying process improvements   
Why Apply?

Opportunity to work closely with senior leadership
Broad and varied role with exposure across multiple business functions
A collaborative and supportive working environment
The chance to make a genuine impact on business processes and communications
Valuable experience within a successful and growing organisation   
Why work through Hales Group?
All of our Consultants are highly experienced and committed to supporting candidates throughout their job search. We treat candidates as valued customers and aim to match you with the right opportunity for your skills and career goals.
  
Hales Group Ltd processes applicant data in line with its Equal Opportunities policy and may contact you regarding future opportunities. If you prefer not to be contacted, please inform your local branch