Administration & Finance Assistant

£30,000 per annum | 6-Month FTC | View to Permanent | Remote | London – 1 day per month | 08:30 – 17:30
Please note: Previous experience in a closely mirrored Administration & Finance Assistant role is essential. If you do not have relevant experience covering both administration and finance responsibilities, please do not apply.
Please do not apply if you are not within 30 minutes commute to Milton Keynes.
Are you an experienced Administration & Finance Assistant looking for a varied role within a fast-moving business?
Our client is looking for someone with directly relevant experience in a similar/mirrored role, who can confidently support both the finance and administration functions, alongside client onboarding, project administration and day-to-day business operations.
This is a varied position suited to someone who is highly organised, proactive, accurate and comfortable managing multiple priorities.
Key Responsibilities
Finance & Client Administration
Onboarding new clients and recording key information across databases and systems
Providing standard information required for client system set-up
Chasing purchase orders and raising sales invoices across project and accounting systems
Recording invoice due dates and producing overdue reports
Supporting with chasing outstanding payments
Monitoring the Stripe payment portal, posting invoices and onboarding clients
Maintaining the freelancer spend database and recording purchase invoices on project and accounting software
Posting purchase invoices relating to overhead spend and expenses
Posting accruals and prepayment journals
Supporting purchase and sales ledger activities
Project & Business Administration
Sending event invites to new members and managing the database
Offboarding clients when required
Preparing and circulating attendance reports for key calendar events
Scheduling project meetings and managing attendee lists
Assisting with project plans, templates and mapping critical paths
Updating project trackers and maintaining action logs
Managing key data, including forms, templates, client and prospective client databases
Managing the shared mailbox, triaging emails and passing on key information
Assisting with marketing campaigns and managing mailing lists
Providing general administrative support across the business
Completing ad-hoc finance and administration tasks as required
About You
You will have proven experience in a closely mirrored Administration & Finance role and be confident managing both finance and administrative responsibilities.
We're looking for someone with:
Direct experience in a similar Administration & Finance Assistant / Finance Administrator / Accounts & Administration role
Excellent organisational and administrative skills with strong attention to detail
The ability to manage multiple tasks and deadlines simultaneously
Strong follow-through and the confidence to diplomatically chase actions
Clear and professional written and verbal communication skills
Strong Microsoft 365 skills, particularly Excel, PowerPoint, Outlook and Teams
An understanding of accounting software, purchase ledger and sales ledger
A high degree of accuracy and confidentiality
A proactive and self-motivated approach
The ability to work independently and take ownership
Confidence working in a fast-moving small business environment
What's on Offer?
* £30,000 per annum
* 08:30 – 17:30
* Predominantly remote working
* One day per month in London for a team meeting
* 25 days' holiday plus bank holidays
* Christmas shutdown
* Varied role covering finance, administration and project support
IMPORTANT
This is not a role for someone looking to move into finance or administration for the first time. Candidates must have previous experience in a closely mirrored role, covering comparable finance and administrative responsibilities.
If you do not have this relevant experience, please do not apply.
Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).
Please note due to the volume of applications we receive you will only be contacted if we are progressing your application