People and Communications / HR Administrator (12-months)

People and Communications / HR Administrator (12-months)
Location: Woking
Working pattern: Hybrid
Department: People & Communications
Contract duration: 12 months
KONE has an exciting opportunity for a People & Communications Administrator to join our Woking Office team.
This is a great opportunity for an organised, proactive and detail-focused HR professional to play an important role in supporting our employees and the wider People & Communications (P&C) team. You’ll be responsible for delivering accurate and timely HR administration, maintaining employee data and supporting a wide range of people processes across the business.
About the role
As a People & Communications Administrator, you’ll be a key point of contact for employees and colleagues across KONE, helping to ensure our HR processes run smoothly and providing a high-quality employee experience.
You’ll work closely with the wider P&C team, HR Business Partners and our global HR support teams, handling a varied workload and managing confidential information with professionalism and discretion.
What you'll be doing
Monitor the HR mailbox and respond to employee queries, ensuring questions are handled accurately and within agreed timescales
Maintain accurate and confidential employee records and HR data within Workday, our global HR system
Ensure HR processes and procedures are followed consistently and in line with KONE requirements
Coordinate health and background checks for new hires
Prepare leaver reports and documentation and distribute information to relevant third parties
Review contractual change letters and ensure any errors are identified and corrected
Provide day-to-day administrative support to People & Communications Business Partners
Process and manage HR-related invoices
Coordinate enhanced DBS checks
Manage PDI applications and follow-ups
Request and distribute hard-copy NVQ certificates to employees
Maintain and update absence information in Workday
Coordinate Cycle to Work approvals, including ensuring approved applications are submitted to Payroll each month
Support the administration of Death in Service cases with care and confidentiality
Report company car and mobile phone activity to our third-party provider
Maintain the KONE intranet and ensure HR policies and information remain accurate and up to date
Produce and maintain a range of weekly HR reports
Track international and European employee visas and provide quarterly updates to HR Business Partners
Complete quarterly data and payroll reconciliations between Workday and Payroll, working with ASK HR and HR Business Partners to resolve discrepancies
Support other ad hoc People & Communications activities and projects as required
What we're looking for
We’re looking for someone who is organised, reliable and proactive, with strong attention to detail and the ability to manage competing priorities.
You’ll ideally bring:
Proven experience in an administrative role; HR administration experience is highly desirable
Basic knowledge of HR practices and UK employment legislation is advantageous, but not essential
Experience using HR systems; Workday experience would be a bonus
Strong attention to detail and a commitment to maintaining accurate data
The ability to manage multiple tasks and priorities in a fast-paced environment while meeting deadlines
Excellent written and verbal communication skills in English
The ability to handle sensitive and confidential information with discretion
Good working knowledge of Microsoft Office, particularly Excel; intermediate Excel skills are desirable
Experience with Mail Merge is advantageous
A proactive, collaborative approach and the ability to work effectively as part of a team
Don’t have experience with everything listed above? That’s okay. Full training and support will be provided.
What KONE can offer you
At KONE, we believe in investing in our people and supporting them to build a career they can be proud of.
We offer a comprehensive benefits package, including:
*
Competitive salary
*
25 days’ annual leave + 8 bank holidays
*
1 paid volunteering day
*
Pension scheme
*
Bonus opportunity
*
Ongoing learning and development opportunities
*
Regular development reviews to support your career goals
*
Hybrid working
*
GymFlex membership
*
Dental insurance
*
Private healthcare
*
Prolonged Disability Insurance (PDI)
*
24/7 GP support and wellbeing services
*
KONE employee discounts
*
Long-service awards
*
Support and development from experienced leaders within the lift and escalator industry
Join KONE
At KONE, we’re committed to creating a workplace where people can thrive, develop and make a difference. If you’re looking for a varied HR administration role where you can build your experience, work with a supportive team and contribute to the employee experience, we’d love to hear from you.
Please note that this role is not eligible for visa sponsorship