Operations Administrator

Operations Administrator

Location: Caythorpe
Working hours: 35 hours per week, Monday to Friday, 9:00am–5:00pm
Overtime: Paid at 1.5 times the standard hourly rate
Job type: Full-time

Role Overview
We are seeking an organised and proactive Operations Administrator to support the daily operation of our Caythorpe facility. This is a varied role combining weighbridge duties, purchasing administration, waste documentation, vehicle coordination and general operational support.

The successful candidate will have strong administrative and IT skills, excellent attention to detail and the ability to work effectively within a busy operational environment.

Main Duties and Responsibilities

Operating the site weighbridge, including accurately weighing vehicles in and out
Recording vehicle, customer, supplier, material and tonnage information
Completing and checking weighbridge tickets and associated documentation
Processing and coordinating purchase orders and purchase-order approvals
Preparing, checking and maintaining export paperwork
Accurately recording key information relating to incoming and outgoing waste streams
Ensuring waste-transfer documentation is complete, accurate and properly filed
Maintaining accurate records for material intake, processing and offtake
Supporting the coordination of bulk and export vehicle movements
Liaising with drivers, transport providers, customers, suppliers and site personnel
Monitoring planned vehicle movements and communicating delays or operational issues
Entering, maintaining and reviewing information using Power BI, Microsoft Excel and SICOM
Producing reports and supplying accurate operational information when required
Maintaining electronic and paper-based filing systems
Supporting invoice queries and checking information against purchase orders and weighbridge records
Assisting the operational management team with general administrative duties
Following company procedures and all relevant environmental, health and safety requirements
Undertaking other reasonable administrative duties in line with the Operations Administrator positionSkills and Experience
Essential

Previous experience in an administrative or operational support role
Strong IT skills, including competence in Microsoft Excel
Excellent attention to detail and a high level of accuracy
Strong organisational and time-management skills
Confident verbal and written communication skills
Ability to prioritise competing tasks in a busy working environment
Ability to work independently and as part of an operational team
Experience maintaining accurate records and processing detailed documentationDesirable

Previous experience operating a weighbridge
Experience within the waste, recycling, logistics or transport industry
Experience coordinating bulk or export vehicle movements
Knowledge of export documentation and waste-transfer paperwork
Experience processing purchase orders and resolving associated queriesPersonal Attributes

Reliable, punctual and professional
Organised and methodical
Proactive and willing to take ownership of tasks
Comfortable communicating with drivers, customers, suppliers and colleagues
Able to remain calm and accurate when working under pressure
Committed to maintaining high standards of compliance, safety and administrationWe are Panda. We value waste.
We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.
 
Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)