Operations Administrator

Are you an organised and proactive administrator with experience working in a busy operational or manufacturing environment?

We are looking for an Operations Administrator to join a busy team in Coventry on an initial 3 month temporary contract.

This is a temporary role and the successful candidate must be immediately available to start.

Due to the nature of the role and the security clearance requirements, you must also have lived in the UK continuously for the last 5 years to be considered.

This is a varied position where you will provide administration support across the operation, manage customer orders, maintain systems and work closely with teams across Sales, Procurement, Production, Maintenance and Stores.

You will need to be organised, comfortable managing multiple priorities and able to think on your feet. It is important that you are a good all round team player who is happy to get involved and support different areas of the business.

What you will be doing

• Managing customer orders and ensuring information is accurately entered and maintained on the MRP system

• Processing and managing customer purchase orders

• Maintaining customer portals, including entering new orders and providing updates on order status and delivery dates

• Acting as a point of contact for customer orders and dealing with internal and external queries

• Liaising with Sales regarding order updates, deliveries and customer queries

• Attending order intake meetings and working with different departments to ensure orders are loaded correctly

• Processing contract amendments received from customers

• Providing information regarding existing orders and stock availability

• Processing sales transactions accurately for invoicing

• Managing multiple email inboxes covering orders, sales and general enquiries

• Providing administration support to Production and Maintenance teams

• Maintaining accurate electronic and physical records and filing systems

• Managing contractor paperwork and documentation

• Maintaining operations and maintenance management systems

• Completing timesheets and other general administration as required

• Working closely with Procurement, Production, Maintenance and Stores on a day to day basis

What we are looking for

We are looking for someone who is organised, reliable and confident working in a busy operational environment.

You will ideally have previous experience within administration, operations administration, order processing, sales administration, production administration or a similar role.

Experience of working with an MRP or ERP system and customer portals would be particularly beneficial.

You will also need:

• Excellent attention to detail and a methodical approach

• Strong IT skills, including Microsoft Word, Excel and Outlook

• Excellent communication and interpersonal skills

• The ability to work confidently with people at all levels, both internally and externally

• Good organisational and planning skills

• The ability to manage multiple tasks and prioritise your workload

• A flexible approach and willingness to support different areas of the business

• The ability to think on your feet and solve problems

• A positive attitude and genuine team player mentality

• The ability to work independently and use your own initiative

The opportunity

Location: Coventry

Pay: £14.90 per hour

Hours: 37.5 hours per week

Monday to Thursday: 8.00am to 4.35pm

Friday: 8.00am to 3.10pm

Working pattern: Fully site based

Contract: Initial 3 month temporary contract

Start date: Immediate

The role is initially being recruited to provide sickness cover, with the potential for the assignment to be extended beyond the initial three months.

If you are immediately available, have strong administration skills and enjoy working in a busy operational environment, we would be interested in hearing from you.

Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Recruitment are those of an Employment Agency.

In order for your CV to be processed effectively, please ensure your name, email address, phone number and location (post code OR town OR county, as a minimum) are included