Our client is an established property business based in North West London and is seeking a proactive Operations & Executive Assistant to support one of the business owners.
This is a varied role that combines executive support with operational coordination. The successful candidate will become a key member of the business, helping to improve efficiency, coordinate projects and ensure day-to-day operations run smoothly. The role would suit someone who enjoys taking ownership, solving problems and working in a fast-paced environment.
Key Responsibilities
* Manage the Director's diary, meetings and appointments.
* Coordinate travel arrangements and itineraries.
* Act as a gatekeeper, prioritising emails, calls and correspondence.
* Monitor operational projects and ensure deadlines are met.
* Follow up with internal staff and external suppliers on outstanding actions.
* Prepare reports, presentations and business documents.
* Assist with operational planning and implementation of new processes.
* Organise meetings and record actions where required.
* Coordinate suppliers, contractors and service providers.
* Assist with office management and general business administration.
* Support with invoice approvals and operational paperwork.
* Handle confidential information with discretion.
* Identify opportunities to improve efficiency across the business.
* Undertake ad hoc projects and administrative tasks as required.
About You
* Previous experience as an Executive Assistant, Personal Assistant or Operations Assistant.
* Exceptionally organised with outstanding attention to detail.
* Able to manage multiple priorities simultaneously.
* Strong communication and relationship-building skills.
* Confident working with senior stakeholders.
* Proactive with a natural ability to solve problems.
* Excellent IT skills, including Microsoft Office.
* Able to work independently and use initiative.
* Experience within property is beneficial but not essential.
Location: North West London (Office Based)
Hours: Monday to Friday, standard office hours
Salary: £32,000–£38,000 (depending on experience)
Salary description
£32000.00 - £38000.00 per year