Health & Safety Advisor

About Ricoh

A global leader in digital services, recognised for innovation, sustainability and a people-first culture. We feature in the Gartner Magic Quadrant, are listed in the Global 100 Most Sustainable Companies, and have been named one of Forbes' World's Best Employers 2025.

At Ricoh, we believe people do their best work when they feel valued and supported. We create inclusive workplaces where you can grow, contribute, and make a positive impact while helping to build a more sustainable future.

Find your place. Transform your future

Our purpose is centred on understanding and improving how people work. By focusing on real working experiences, we support individuals to develop their skills, realise their potential and do work that feels meaningful.

People transform when they Love What They Do

This belief sits at the heart of The Ricoh Promise. It guides how we recruit, how we support our people, and how we work together every day, creating an environment where you can grow, feel valued and make a difference.

When you join us, you are encouraged to share your ideas, challenge the way things are done, and work with others to build something better. If you are looking for a place where your voice is heard, your development is supported, and your work feels meaningful, you will feel at home at Ricoh.

What you will be doing

To support the Health and Safety manager in driving a Health Safety First culture across the business, creating more consciousness around H&S practices, manager and employee responsibilities across all areas of Ricoh UK to ensure we are living safety first culture.
To work closely with the Health and Safety Manager to undertake and implement Risk Assessments and Safe systems of work, ensuring assessments and procedures are of a good quality, completed within a reasonable timeframe and sufficient in terms our standards.
To proactively apply the IS45001 standard updating and improving the OH&S management system to reflect where RUK is as a business today and the work activities that it undertakes, this includes all policies, procedures, legal registers and all other associated documents to be reviewed and brought up to date.
To manage the administration and co-ordination of all RUK H&S documentation is available to all employees via the sharepoint folder on the Ricoh Intranet to ensure
transparency, guidance and clarity around any Health Safety queries. (All documents to be up to date and in PDF format. Policies, procedures, risk assessments, method statements, COSHH documents.)
To perform audits/reviews on different areas of the business to determine where H&S performance currently sits and implement corrective actions to address these areas to ensure Ricoh continues to meet its statutory and non-statutory responsibilities
To manage the due diligence of sub-contractor information to ensure they have all documentation in place. Following the recently implemented supplier assessment procedure that ensures contractors have required competence to undertake work on RUK's behalf. (This will include all new and existing suppliers. Vodafone have 45 high risk suppliers alone.)
Maintaining appropriate third-party H&S accreditations, e.g. CHAS, SafeContractor, and SSIP, and escalating any areas of concern to the H&S Manager, to ensure Ricoh maintains its external reputation for good H&S management practices.
Managing the appointment of health and safety representatives, first aiders and fire wardens and carrying out regular checks for each site to ensure sufficient coverage of designated personnel across the business.
Maintain a robust system for recording accidents and injuries, and conducting investigations into incidents, dangerous occurrences, and near misses in order to ensure compliance with legal requirements.
Supporting the H&S manager with clear communication on health and safety matters between relevant internal parties to ensure all managers, employees, designated personnel understand their roles and responsibilities with regard to health and safety. You will ideally have

Good understanding of H&S legislation
Good communication skills (written and verbal)
Confidence to communicate with employees at all levels of the business
Solution-focused mindset and confident in providing practical solutions in relation to H&S
Ability to adapt to changing priorities
Ability to develop and implement high quality risk assessments and safe systems of work.
Previous experience with OH&S management systems (ISO45001) is advantageous
Desirable - NEBOSH General Certificate or higher (or working towards)

#RicohUK
In return for your commitment, you can expect

At Ricoh, work should feel meaningful, supportive and fulfilling. The Ricoh Promise shapes your experience through four pillars that bring our culture to life.

Love to Connect

You become part of a global community built on openness, inclusion and genuine collaboration.
Across teams, countries and roles, you'll find people who listen, involve and encourage you - helping you feel valued and able to be yourself every day.

Love to Grow

Your development truly matters to us. With access to learning pathways, mentoring and career opportunities across functions and countries, you'll be supported to stretch your skills, explore new directions and stay future-ready in a changing world.

Love to Give Back

Purpose is part of how we work. You'll have opportunities to make a difference through volunteering, sustainability initiatives and community programmes that reflect our shared values and commitment to positive impact.

Love to Succeed

Success at Ricoh is something we pursue together. You'll benefit from fair rewards, flexible working, wellbeing resources and real recognition - including programmes such as the Imagine. Change. Awards, where colleagues celebrate each other's achievements.

We are an equal opportunities employer

We believe that diverse perspectives make us stronger, and we welcome applications from people of all backgrounds, identities, and experiences. Our hiring decisions are based on skills, experience and potential, and we are committed to creating a fair and inclusive recruitment process. If you require any reasonable adjustments at any stage of the recruitment journey, please let us know and we will support you to bring your best self forward.

Ready to love what you do? Apply now and help us shape what comes next